Office Manager

We are seeking a proactive and experienced full-time Office Manager to oversee our daily office operations and contribute to organisational efficiency. This role blends project coordination, administrative leadership, and process improvement within a financial services environment.

**Key Responsibilities**

Operations Management:

- Develop, implement, and maintain office policies, procedures, and systems to ensure smooth daily operations and organisational effectiveness.
- Oversee facility management including maintenance, security, and workplace health and safety compliance.
- Manage vendor relationships, negotiate contracts, and monitor service level agreements to ensure cost-effectiveness and quality service delivery.
- Coordinate office relocations, renovations, and space planning initiatives as required.
- Implement sustainability practices and initiatives to reduce environmental impact and operational costs.
- Evaluate and recommend technology solutions to improve workflow efficiency and business processes.
- Lead the planning and review of office services, and set priorities and office service standards.
- Ensure office equipment and supplies are maintained.

Project Management:

- Lead cross-functional projects related to operational improvements, system implementations, and organisational change initiatives.
- Develop project plans, establish timelines, allocate resources, and monitor progress to ensure successful project delivery.
- Collaborate with department heads to identify operational challenges and implement solutions to enhance efficiency.
- Create and maintain project documentation, including status reports, risk assessments, and outcome measurements.
- Conduct post-implementation reviews to identify lessons learned and best practices for future projects.

Financial Management:

- Prepare and manage operational budgets, monitor expenses, and identify cost-saving opportunities.
- Analyse financial data to make informed recommendations on resource allocation and operational improvements.
- Prepare financial reports for management review and strategic planning.
- Review and respond to management reports and memoranda requiring explanations and comments.
- Prepare operational statements and reports and interpret information for management.

**Skills & Qualifications**
- Qualification (eg. Degree, Advanced Diploma, Diploma) in Business Administration, Operations Management, or related field (or equivalent experience).
- Experience in office management or operational roles within the last 5 years.
- Demonstrated success in improving operational efficiency through process review and improvement.
- Expertise in project management and proven ability to lead complex projects from inception to completion.
- Excellent financial acumen with experience in budget management and cost control.
- Advanced proficiency in Microsoft Office Suite and experience with business management software, ERP systems, and project management tools.
- Exceptional communication skills with the ability to influence and collaborate with stakeholders at all levels.
- Strong analytical skills and data-driven approach to problem-solving and decision-making.
- Experience implementing and optimising business processes to drive operational excellence.
- Knowledge of regulatory compliance requirements relevant to financial services operations.
- Experience with document management systems and records retention policies.

Pay: $75,000.00 - $85,000.00 per year

Schedule:

- 8 hour shift

**Experience**:

- office management: 5 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 18/06/2025