Office Administrator
2 weeks ago
Melbourne- Wealth Management- PermanentOur client is a leading Institutional Equities advisory firm seeking an Office Administrator to directly support their Institutional Equity Sales team as well as run the office management duties for their small office in Melbourne.
As the Office Administrator you will provide the first point of contact for clients and provide a broad range of general administrative support for their Institutional Sales team in Melbourne including Corporate access, and Marketing support.
They are seeking someone who has prior stockbroking industry experience ideally, and someone with the ability to step up and get involved in Institutional sales support and client support duties to assist the team.
Our client has a team of 45 staff in Sydney and a smaller team of 3 Institutional Sales staff in Melbourne (This team wil be growing in the Melbourne office)
**Responsibilities**:
Provide all general administration (Melbourne office) and assist coordination of Melbourne based marketing campaigns and ad hoc client meetings, provide sales assistance to the Melbourne based Institutional Sales team and the broader Institutional Sales team where required.
- Providing first point of contact in the Melbourne office for all externals
- Management of the Melbourne Room calendar, liaising with Sydney team on bookings
- Assisting Corporate Access with completion of Melbourne based marketing campaigns.
- Provide assistance with sales orders and sales meetings, liaising with Melbourne and Sydney Institutional Sales teams
- Update and maintain data of Melbourne clients in CRM and assist logging interactions where required
- Providing assistance to Sales and Corporate teams on placements where required
- Coordinating catering or venue booking for client lunches and dinners
- Ensuring meeting room, kitchen and general office area are kept immaculate.
- Management of all Melbourne deliveries, ensuring office supplies are replenished and mail is distributed
- Management of all Melbourne office IT requests
**Experience required**:
- Previous stockbroking industry experience preferable
- ie Desk assistant, Branch assistant, Client services, Team assistant, sales support.
- Previous administrative / front of house experience needed
- Competent in Microsoft Office suite (word, excel, powerpoint)
- Previous experience with a client relationship management (CRM) system strongly advised
- Ability to manage competing deadlines
Salary on offer will be around $85-100k base + super and bi
- annual bonus’s - dependent on experience.
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