Executive Support Officer

1 week ago

Brisbane, Australia Queensland Government Full time

**As our Executive Support Officer, you will**:

- Support the day-to-day operations of the Executive Services Unit by providing a range of high-level confidential, accurate and efficient administrative support services which may include word processing, correspondence tracking and handling, travel arrangements, diary management, database administration and use of other modern office systems.
- Co-ordinate executive correspondence, including confidential briefs and submissions and distribute and monitor responses for the Ministers and Director-General to ensure timely and quality delivery.
- Assist with the co-ordination of presentations, agendas and briefs for high-level meetings, as required.
- Plan and organise logístical arrangements for senior executive business meetings, for example teleconferences, venues, catering and equipment.
- Assist with projects as required by the Manager, Executive Services Unit or the Director, Office of the Director-General.
- Consult with senior executives and other departmental staff on behalf of the Manager, Executive Services in relation to business group activities.
- Liaise constructively with team members, senior executives, Ministerial office staff and external visitors.
- Contribute to the effective management and continuous improvement of executive correspondence processes and procedures, and the department's electronic document and records management system, as it relates to executive correspondence.
- Participate as an active member of the Executive Services Unit and the broader Office of the Director-General team by contributing ideas and supporting other team members including training new staff.

What we are looking for
- assessing your eligibility and suitability to fulfill the role requirements (including,where relevant, the way you carried out previous roles)
- evaluating your potential contributions to the department and how your involvement would uphold our commitment to equity, diversity, respect, and inclusion.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Support Officer

    7 days ago

    Brisbane, Australia Queensland Government Full time

    **As the Executive Support Officer, you will**: Provide confidential executive administrative and business support to the Executive Director, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions, organising meetings and other events that may require preparation of agendas,...

  • Executive Support Officer

    5 days ago

    Brisbane, Australia Communities, Housing and Digital Economy Full time

    The position requires sound executive administration capabilities, skill, and experience. **This role will**: - Provide confidential executive administrative and business support to the Deputy Director-General, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions,...

  • Executive Support Officer

    5 days ago

    Brisbane, Australia Queensland Health Full time

    The role The Executive Support Officer to the Chief Nurse Officer plays a pivotal role in ensuring seamless operations within the Office of the Chief Nurse Officer (OCNO). Upholding stringent service quality standards and health and safety protocols, this position orchestrates and delivers confidential executive and secretarial support to the Chief Nurse...

  • Executive Support Officer

    7 days ago

    Brisbane, Australia Environment and Science Full time

    **As the Executive Support Officer, you will**: - Provide executive support to the Executive Director including managing the appointment diary and coordinating appointment papers and coordinating travel arrangements. - Maintain and coordinate the Executive Director's document/correspondence flow, including entry of correspondence to the MECs system...

  • Executive Support Officer

    7 days ago

    Brisbane, Australia Queensland Police Service Full time

    **The core capability requirements for this role are**: - Provide the Chief Officer, Marine Rescue Queensland with high level professional support services by designing and implementing management systems to ensure efficient diary management, timely and effective correspondence management and productive prioritisation of tasks. Manage the administration of...

  • Executive Support Officer

    7 days ago

    Brisbane, Australia Queensland Government Full time

    **Your key accountabilities The core capability requirements for this role are: - Manage the administrative operations of Office of the Chief Risk Officer and provide the Assistant Commissioner and other senior officers in the Executive Unit executive support, including preparing itineraries, travel arrangements and corporate card management. - Coordinate...

  • Executive Support Officer

    23 hours ago

    Brisbane, Australia Environment and Science Full time

    Your daily tasks will often change depending on the priority of the business, but expect a fast paced, inclusive working environment that revolves around providing business support services. This includes Human Resources and Finance services, such as providing advice, staff appointments, processing forms/invoices, reporting and additional projects. You will...

  • Executive Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Queensland Government Full time

    **Water Resource Management with the Department of Local Government, Water and Volunteers leads the sustainable management of our precious water resources across Queensland. As the Executive Support Officer, you will support the Deputy Director-General in his duties to lead a team of over 500 dedicated professionals across Brisbane and regional offices to...

  • Executive Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Children, Youth Justice And Multicultural Affairs Full time

    Targeted VacancyAbility to undertake local travel and possession of a current 'C' class driver's licence.**The Executive Support Officer responsibilities are**:- Develop, implement and maintain effective executive support functions associated with the Office of the Regional Executive Director.- Actively participate in the delivery and coordination of the...

  • Executive Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Health And Wellbeing Queensland Full time

    **Key accountabilities include**:- Provide professional, proficient and confidential executive and administrative support to the Senior Director, Health Promotion and other Directors as required in a complex, fast-paced, high-pressured and sensitive working environment.- Work in conjunction with the Executive Officer and Senior Executive Support Officers of...