Training Coordinator, Office of The Registrar of Indigenous Corporations

Ongoing & Non-ongoing for an initial period of up to 12 months, Flexible working arrangements will be considered
- APS 6
- Woden, ACT; Brisbane, Qld; Perth, WA
- Location: Woden, ACT; Brisbane, Qld; Perth, WA
- Application Closing Date: 30-Jan-2025

**Classification**

APS Level 6 ($94,715 - $106,438)

**Employment Type**

Ongoing & Non-ongoing (for an initial period of up to 12 months)

Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

Flexible working arrangements will be considered

**The Opportunity**

The Training Coordinator position is within the Education and Communications team. We manage communications; create and maintain publications in print and online; and coordinate and support learning activities.

**The position has a strong emphasis on the following**:

- planning, coordinating and managing learning activities (in-person and online) for people from Aboriginal and Torres Strait Islander corporations
- managing and refining procedures for event management and logístical information
- ensuring appropriate data entry, tracking and record keeping
- preparing reports on training activities and reporting of the program's entirety

**The responsibilities of the position include the following**:

- providing guidance and direction to the Administrative Support Officer
- planning, scheduling and marketing training activities in collaboration with other members of Education and Communications and the broader ORIC team
- receiving and logging requests for training activities from external and internal sources
- gathering and analysing training requests to draft schedules
- identifying and engaging facilitators and venues
- procuring goods and services and managing contracts for event materials, facilitators, venues and catering, including compliance with insurance, legal, health and safety obligations
- organising online training events
- managing payments, including credit card and compliance acquittals
- assisting facilitators with logistics and travel
- supporting participants to register for, attend and give feedback on training activities, including booking travel
- analysing participation and engagement at events and feedback from events to produce comparative reports for team members and the executive
- developing and continuously improving procedures and systems for training activities including resources such as materials checklists and survey forms
- attending some training events for logístical support, for example, managing the lobby, assisting participants to access workshop materials, recording attendance and administering evaluations.
- ensuring appropriate and potential troubleshooting and handling emerging problems before or during the event

We're looking for someone who takes pride in exceptional customer service for our training participants, partners and suppliers.

The pace is fast, so you need to be efficient and organised. We're looking for someone who can manage requests for training activities; schedule and coordinate events; procure suppliers; register participants; organise travel; maintain participation records; and compile statistical reporting.

You'll also be responsible for developing operational standards and processes for all aspects of training event coordination.

We need someone who is a good communicator and record keeper, so good written and oral communication skills are a must, as is cultural sensitivity.

Make sure you tell us about your skills in data entry, data management and reporting, as they're a key part of this role.

You should know your way around the MS Office suite - Excel, Teams and SharePoint in particular - and be willing to learn new systems and processes.
- previous experience with government procurement
- excellent data entry and processing skills
- well-developed customer service and stakeholder engagement
- strong written and communication skills as well as record keeping
- excellent working knowledge of MS Office suite - Particularly Excel, Teams and SharePoint
- ability to adapt and learn new systems and processes
- demonstrated capability and commitment to continue to develop cultural competency.

**Identified Position**

This position is Identified which signifies that the role has strong involvement in matters relating to Aboriginal and Torres Strait Islander peoples.

This position has direct engagement with Aboriginal and/or Torres Strait Islander peoples, communities and service providers, or is involved in the development of programmes and policy. You will require a high level of cultural competency, including:

- demonstrated understanding of the matters impacting Aboriginal and/or Torres Strait Islander peoples.
- demonstrated h