Student Finance Officer

7 days ago


Ballarat, Australia Federation University Australia Full time

Responsible for a range of administrative functions, including the processing of student fee refunds and agent commission payments.
- Finance - Mt Helen Campus
- Part-time (0.8), fixed-term appointment until November 2026
- HEW 5 - $79,177 p.a. (pro-rata) plus up to 17% superannuation

Position closing date: 26/10/2025

Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide 2022) and with top rankings in Victoria around student support, social equity, skills and employment, we are driven to make difference to every student and the community providing lifelong learning, skills, and research locally, regionally, and globally.

With University and TAFE campuses in Ballarat, Berwick, Gippsland, and the Wimmera we are positioned to provide pathways from vocational education and skills training through to higher education.

About the role

The Student Finance Officer is responsible for a range of administrative functions, including the processing of student fee refunds and agent commission payments, ensuring compliance with Government legislation, University policy, accounting timelines and contractual obligations. This role requires day-to-day financial operational support on purchasing and accounts receivable transactions to students and staff across Higher Education and TAFE.

You will:
- provide accurate and timely advice in accordance with relevant policy, procedure and legislation;- responsible for the end-to-end processing of student fee refunds in a timely manner;- responsible for assessing and processing agent commission payments, ensuring the recording and maintenance of agent agreement information, enrolment details and financial records; and- responsible for the accurate allocation, monitoring and reporting of tuition fee scholarships and waivers.

About you

You will possess:
- knowledge of financial functions and processes;- ability to deliver quality customer service and quality assurance;- analytical and problem-solving skills, including the ability to research, interpret and evaluate information and data; and- the ability to establish collaborative and effective working relationships and liaise with a diverse range of stakeholders.

All University positions delivering education and/or services to children must hold a valid Working With Children Check (WWCC). Please refer to the position description for WWCC requirements.

How to apply

Applicants are required to submit a resume and a suitability statement.

Federation University is committed to The Circle Back Initiative program, whereby we will respond to every applicant.



  • Ballarat, Victoria, Australia Federation University Australia Full time $638,941 - $799,177 per year

    Finance - Mt Helen CampusPart-time (0.8), fixed-term appointment until November 2026HEW 5 - $79,177 p.a. (pro-rata) plus up to 17% superannuationAbout the role The Student Finance Officer is responsible for a range of administrative functions, including the processing of student fee refunds and agent commission payments, ensuring compliance with Government...


  • Ballarat, Victoria, Australia Federation University Australia HK Programs Full time $60,000 - $80,000 per year

    Responsible for a range of administrative functions, including the processing of student fee refunds and agent commission payments. • Finance – Mt Helen Campus• Part-time (0.8), fixed-term appointment until November 2026• HEW 5 - $79,177 p.a. (pro-rata) plus up to 17% superannuationPosition closing date: 26/10/2025Ranked number one university in...

  • Finance Officer

    2 days ago


    Ballarat, Australia JK Personnel Full time

    **_Catholic Diocese of Ballarat_** - With 31 parishes and over 70 church communities, the Catholic Diocese of Ballarat has been providing religious, education, and social welfare services to communities, including Ballarat, throughout _**the western third of Victoria, extending from the Murray River in the North to the Southern Ocean,**_ for over 150 years....


  • Ballarat, Australia Federation University Australia Full time

    Provide advice and administer student discipline matters in accordance with University policies and procedures. - Student Services and Registrar - Mt Helen Campus - Part-time (0.6), continuing appointment - HEW 5 - $79,177p.a. pro-rata plus up to 17% superannuation Position closing date: 31/08/2025 Ranked number one university in Australia for First...


  • Ballarat, Victoria, Australia Federation University Australia Full time $79,900 - $83,900 per year

    Student Services and Registrar - Mt Helen CampusPart-time (0.6), continuing appointmentHEW 5 - $79,177p.a. pro-rata plus up to 17% superannuationAbout the roleYou will be responsible for undertaking administrative activities in relation to student progress through programs on campus and at partner provider institutions. These activities include but are not...


  • Ballarat, Victoria, Australia Kryal Castle Full time $80,000 - $120,000 per year

    Are you a talented finance professional ready to take ownership of the numbers in a business that's anything but ordinary?Kryal Castle — Australia's only medieval adventure park — is seeking a dynamic and experienced Senior Finance Officer to help us shape the next chapter of our growing kingdom.This is a rare opportunity for someone who's ready to take...


  • Ballarat, Australia Ballarat Clarendon College Full time

    **Full-Time ongoing** **About the role** Ballarat Clarendon College is seeking a full-time, ongoing Accounts Receivable Officer to join the Finance team. All staff at Clarendon are employed to provide the best possible education for each and every student. Staff are expected to exhibit the highest standards of professional practice. Staff report to and...


  • Ballarat, Australia Brandt Tractor Full time

    **ARE YOU READY TO START THE NEXT CHAPTER IN YOUR CAREER, WORKING FOR A LEADING BUSINESS?** We are seeking a dedicated individual to join our team for a 12-month Office Administrator Maternity Leave cover position to support our Finance and Corporate Services team and assist with the day to day running of the head office. - Duties and Responsibilities...

  • Finance Officer

    3 weeks ago


    Ballarat, Australia Central Highlands Water Full time

    Overview Central Highlands Water is a major regional employer, and we want you to join us! About us At CHW we provide drinking water, sewerage, trade waste and recycled water services to residents and businesses in the Central Highlands region of Victoria. We are a public sector employer with a proud history spanning more than 150 years of supporting...


  • Ballarat, Australia Haymes Paint Full time

    About Us From our humble beginnings in 1935, Haymes Paint has grown to become Australia’s largest Australian made and owned manufacturer of premium brand paints, finishes, and protective coatings. Now in our third generation of family ownership, we haven't slowed down on bringing new and better products to the market, always looking for new advances or...