Administration Coordinator

5 hours ago

Clayton, Australia Trelleborg Industrial Solutions - Marine & Infrastructure Full time

We are currently seeking an Administration Coordinator to join our Aftersales team to provide outstanding customer service to Trelleborg clients worldwide and will be responsible for:

- Working collaboratively with the Service Manager and Site Service Engineers in scheduling and planning of site service activities worldwide.
- Assisting in the maintenance and operation of the technical support case management system, e.g., reporting, engineer follow ups, conduit to site scheduling, etc
- Maintaining and monitoring Service Engineer records including but not limited to visas, medical status, safety cards, offshore qualifications, drug & alcohol testing and expense claims
- Ensuring site job reporting requirements are submitted complete and in a timely fashion
- Preparing billing and charge out summaries
- Maintaining administrative compliance in third party systems such as ISNET
- Ensuring Service Engineers spares inventories are regularly replenished
- Administering customer service survey process
- Identifying gaps in current process & operations, suggest and implement process improvements as appropriate
- Providing general admin support to the Service team as required

**To be considered for the position we must see**:

- Secondary school as a minimum, diploma or vocational experience well regarded
- 3 - 5 years appropriate work experience in a similar role, e.g., service coordination & dispatch, customer service or office administration
- Competent with MS Office suite of products
- Experience dealing with external customers
- Experience with an ERP esp. Dynamics AX 2012 / AX 365 desirable
- Australian or New Zealand citizenship or having a valid visa for working in Australia.
- Don’t delay We’re hiring as quickly as possible._

At Trelleborg our people are #shapingindustryfromtheinside

  • Administration Coordinator

    7 days ago

    Clayton, Australia Trelleborg Industrial Solutions - Marine & Infrastructure Full time

    We are currently seeking an Administration Coordinator to join our Aftersales team to provide outstanding customer service to Trelleborg clients worldwide and will be responsible for: - Working collaboratively with the Service Manager and Site Service Engineers in scheduling and planning of site service activities worldwide. - Keeping the site service and...

  • Sales Administration Coordinator

    5 days ago

    Clayton, Australia William Adams Full time

    We are proud Australian owned company, that has been operating continuously since 1884, while representing a top 100 global brand. Caterpillar! Our dedicated and passionate Sales Team are on the search for a motivated and driven **Sales Support Coordinator**, to join them on a 12 month fixed term partental leave contract, working full-time hours. **ABOUT...

  • Sales Administration Coordinator

    5 hours ago

    Clayton, Australia William Adams Full time

    We are proud Australian owned company, that has been operating continuously since 1884, while representing a top 100 global brand. Caterpillar! Our dedicated and passionate Sales Team are on the search for a motivated and driven **Sales Support Coordinator**, to join them on a 12 month fixed term partental leave contract, working full-time hours. **ABOUT...

  • Inventory Administration Coordinator

    2 weeks ago

    Clayton, Australia William Adams Full time

    With almost 100 years as a Caterpillar Dealer, William Adams has proudly made its mark. Together with Caterpillar, we've been there for customers - selling and servicing the best equipment in the world - on land, at sea, in construction, mining and industry. Today, we lead the way with great products, unrivalled product support and, of course, the best...

  • Sales Administrative Assistant

    2 weeks ago

    Clayton, Australia PPG Full time

    As a **Sales** **Administrative Assistant & Event Coordinator ANZ**, you will report to Sales Admin Manager based in Clayton, Victoria. We offer a unique opportunity to lead meaningful change, supporting our sales team and elevating our brand through meticulously planned event coordination. Take the next step in your career and make a substantial impact...

  • Service Administration Coordinator

    2 weeks ago

    Clayton, Australia William Adams Full time

    With over 90 years as a Caterpillar Dealer, William Adams has proudly made its mark. Together with Caterpillar, we've been there for customers - selling and servicing the best equipment in the world - on land, at sea, in construction, mining and industry. Right now, we are seeking a motivated and customer focused **WIP Coordinator **to join our centralised...

  • Project Administrator

    6 hours ago

    Clayton, Australia BAPS Cleaning Full time

    **Position Title**: Project Administrator **Salary**: $75,000 + Super **Employment Type**: Full-Time, Permanent **Location**: 13/195 Wellington Road, Clayton VIC 3168 **Entity Name**: BAPS Commercial Cleaning **ABN**: 90 605 910 129 **About Us** BAPS Commercial Cleaning is a leading provider of cleaning services, committed to maintaining high...

  • Administrative Officer

    6 hours ago

    Clayton, Australia Monash Health Full time

    Job Requisition ID: 5264 - Legal Entity: Monash Health - Location: Clayton, VIC, AU, 3168 - Employment Type: Part Time - Posting Date: 4 Aug 2025 **Monash Health is a great place to work** Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality...

  • Administrative Officer

    1 day ago

    Clayton, Australia Monash Health Full time

    Job Requisition ID: 3396 - Legal Entity: Monash Health - Location: Clayton, VIC, AU, 3168 - Employment Type: Part Time - Posting Date: 16 Jan 2025 **Monash Health is a great place to work** Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe,...

  • Sales Support Administrator

    2 weeks ago

    Clayton, Australia Good Idea Global Full time

    **SALES SUPPORT ADMINISTRATOR** **Company Description** Welcome to Good Idea Global, a dynamic startup toy manufacturing and distribution company founded by three industry veterans with a passion for creating joy and fostering imagination. Our mission is to deliver exceptional toys that blend fun, education, and creativity to shape young minds. With a...