Project Administrator

5 days ago

Perth, Australia RPS Group Full time

Are you looking for a diverse role? From generating client invoices, mobilising staff to site, to finalising a bid, no one day is the same.

If you have accounts receivable experience and are looking to broaden your horizons to include project administration and bid submission assistance, we would like to talk to you. We seek a highly motivated and proficient full-time Project Administrator to assist with the day-to-day support and management of current and future projects.
- Accounts Receivable + Project Administration
- Enjoy a varied and challenging role
- Strong, collaborative working culture

**What you’ll be doing**
- Generating, processing, approving, and finalising invoices including portal submissions
- Setting up of proposals and projects in D365 and their associated Server or Sharepoint folders
- Project forecasting, cost control and proposal tracking
- Work in conjunction with the finance team regarding credits, adjustments, remittances, Promaster credit card postings and debtor management
- Vendor setups and other client portal requirements
- Mine site mobilisation using Enable (ERMS)
- Assist Business Manager with project enquiries, aged WIP, aged debtors & missing timesheets
- General administration duties including booking travel, training courses project purchases, coordinating conference/events, catering, document contract admin, PPE etc.

**You will have**
- Around 4 years experience in a similar position
- Accounts experience is Essential - accounts receivable, postings, reconciliations, accruals, cost control and assistance with EOM/EOY reporting tasks
- Experience with coordinating and maintaining project files, registers, managing document version control, billing assistance, project reconciliations and undertaking project research as required
- Outstanding communication and interpersonal skills
- High level of initiative in following and/or interpreting instructions and be proactive and solution orientated.
- Proficiency in the use of MS Office Suite with advanced competency in Excel
- Experience with D365 will be highly regarded
- Project mobilisation experience will be highly regarded

**Why Join the RPS team**

Join the team for the opportunity to work in a stimulating and supportive work environment amongst a team of dedicated and influential experts in their fields working on the most innovative projects in the industry.

Along with a great leadership team with a strong and collaborative working culture, RPS will also provide you with career development opportunities and access to various employee benefits such as active life benefit, professional memberships, anniversary leave, + more

**Our Approach**

Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work. ‘Stronger Together’ is one of our five core behaviours and it is inherent in creating an inclusive workplace: ‘We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.’

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