Workplace Administrator

**“Admin Super Star, Workplace Solutions All-rounder”**
- Excellent job security, Full-time role
- Competitive remuneration package
- Based in Parramatta, close to public transport, retail shops etc
- Extensive professional development opportunities with ongoing training and professional growth opportunities
- Paid volunteer days, strong focus on reconciliation and diversity and inclusion
- Reports to Workplace Solutions Team Manager
- Hybrid work options
- Only open to Australian Citizens, due to the security clearances required

As a **Workplace Administrator **, you will have a role of supporting all team members. The role is focused on assisting the team to deliver client satisfaction through participating in delivery of required operational outcomes across our internal and external clients’ government / corporate portfolios. You will play a strong role in fostering and maintaining positive working relationships with our client, client sub-contractors, suppliers, and consultants.

**This role**:

- Will assist in the provision of streamlined project management deliverables, necessary for the implementation of innovative ideas to improve processes and reduce costs.
- Works closely with the other team members, all roles report to the Workplace Solutions Team Manager.
- Is required to participate in activities to ensure BGIS Team wellbeing and ongoing development.

**In this role you will**:

- Have an understanding of the importance of endorsed governance frameworks, and the criticality of managing these meetings.
- Coordinate meetings required to develop and finalize the client’s Workplace Team Workplace Strategy for implementation.
- Ensure documentation is up to standard and issued within the timeframes required by the governance framework.
- Manage team expenses for travel and day to day activities.
- Assist the team to schedule meetings and issue documentation at the appropriate times.
- Assist the Workplace Solutions Team in scheduling meetings and finalizing documentation for any discussions and decision-making forums e.g., Asset Condition and Accessibility Assessment Plan; and for works scoping, prioritization, procurement and approval within budget and timeframes.
- Provide full administrative support for team
- Ensure documentation is current and available for discussion with delivery partners for individual projects and align in accordance with contracts, policies, and procedures with individual project governance, providing appropriate reports
- Assist BGIS Team and network to meet KPIs

**Skills and Experience**
- Minimum 2 years’ experience in a similar role
- Strong Interpersonal and open mindedness
- Team Member Engagement
- Strong Adaptability and Integrity
- Advanced Microsoft Office; Word, Excel, SharePoint skills and experience
- Preferably with government and project management experience
- Smartsheet skills & experience
- Financial & Budgeting experience

**About BGIS**
BGIS has over 7000+ employees globally, we are a leader in the provision of facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We are focused on delivering innovative service solutions for our clients.

Our organization manages more than 30,000 facilities, including corporate offices, universities, schools, hospitals, and stadiums, and we are regarded as a world leader in the management of data centers and other critical environments. Our clients come from a diverse range of sectors, such as Defence, Healthcare, Government, Higher Education and Utilities.

**Culture**

At BGIS, we create safe environments where our people can do their best work. Our team comprises of individuals from many different cultures and nationalities, with a multitude of valued personal and professional backgrounds. We welcome diverse perspectives and are always on the lookout for people who can bring new ways of thinking to our teams.

**Benefits**
BGIS offers Professional Development opportunities, excellent Company Benefits, and an exceptional Employee Recognition Program.