Part Time Studio/office Coordinator

McGregor Coxall is a global collective of innovators committed to shaping prosperous cities and environments. We are a multi-disciplinary design firm located in Australia and the UK dedicated to assisting cities achieve sustainable prosperity. Our international team provides services through our Landscape Architecture, Urban Design, Biourbanism and Environment disciplines. Having received more than 150 awards including the coveted international TOPOS prize, we have been recognised for delivering a diverse range of projects for both private and public sector clients. The firm has been published in numerous international journals and received regular prizes in prestigious international design competitions.

**THE OPPORTUNITY**

McGregor Coxall is looking for a proactive and driven part-time Studio Coordinator to work with our fast-paced Global Services Team. You will thrive on multi-tasking, problem-solving and dealing with people. You must be a motivated, organised team player who is friendly and approachable. This is a casual role, ideally 2-3 days including Thursday.

Responsibilities include, but are not limited to:

- Managing reception duties in a professional, friendly and efficient manner including answering the phone, handling enquiries and greeting guests;
- Coordinating meetings, greet guests, take beverage orders and ensuring meeting rooms are set up;
- Maintaining office cleanliness including kitchen, meeting rooms and communal areas;
- Providing timely and efficient support to the Operations Manager and wider team with administrative tasks;
- Coordinating new starter inductions and equipment setups
- Assisting the Operations Manager and leadership team with all ad hoc administrative duties as required;
- Working with the Operations Manager to plan, coordinate and execute corporate events, internal training and office exhibitions;
- Working with the Operations Manager to organise and manage travel for the Melbourne studio

**ABOUT YOU**
- 1-2+ years experience in office administration;
- Proficient user of Microsoft Office 365;
- Excellent verbal and written communication skills;
- A positive and proactive approach to problem-solving and general tasks;
- High degree of organisation and proven time management skills;
- Able to work under pressure in a fast-paced, deadline-driven environment;
- Results-focused and customer-driven;
- Enthusiastic and flexible
- Able to learn new software systems;
- Experience using InDesign or similar layout software is highly desirable.

**WHAT WE OFFER**
- A dynamic and collaborative working environment and benefits to ensure your professional development and wellbeing
- Flexible work arrangements including work from home, school drop off/pick up
- Health and wellbeing initiatives enabling personal growth
- Creative work environment with a culturally diverse team
- Weekly studio breakfast and snacks
- Paid parental leave
- A busy calendar of professional and social events including Friday afternoon discussions, team outings, and annual events
- Professional memberships
- Professional and technical development opportunities with CPD funding
- Opportunities for inter-studio travel and short-term assignments

**OUR VALUES**
- We have a responsibility to humanity
- We are environmental stewards
- We pursue design excellence
- We are research led
- We are a proud cultural mosaic
- We love what we do

To find out more please contact Toni McMenamin or you can visit our website, follow us on LinkedIn and follow us on Instagram.

**TO APPLY**

If the above role is aligned with your values and ambitions submit a cover letter and resume in PDF format.
- Applications and portfolios will be treated in the strictest confidence. All personal data collected by McGregor Coxall will be kept confidential and only used for recruitment purposes._
- McGregor Coxall is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity. At McGregor Coxall we are committed to BIPOC and LGBTQI inclusion in the workplace._