Office Manager

2 weeks ago

Melbourne, Australia Planned Resources Full time

**The Practice**:

- Our client is a renowned Planning, Urban Design and Landscape Architecture company. With a track record spanning over 30 years, they are dedicated to creating sustainable, innovative, and people-centred environments. Working closely with end-user clients (Developers & Government), their multidisciplinary team works on a wide range of projects using a collaborative approach and cutting-edge design to shape cities and communities for a better future.**The Role**:

- Opportunity currently exists to join their 40 person practice as Office Manager.**The Responsibilities**:

- As the Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of the studio. Your responsibilities will include:
- **Administrative Support**: Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- ** Facilities Management**: Oversee office facilities and equipment, ensuring they are well-maintained and functional. Manage relationships with vendors and suppliers to ensure the timely delivery of necessary office supplies.
- ** Financial Management**: Assist with basic accounting tasks such as invoicing, expense tracking, and managing petty cash. Collaborate with the finance team to ensure accurate and timely financial reporting.
- ** Document Management**: Organize and maintain physical and electronic files, ensuring they are easily accessible and properly archived. Implement efficient document management systems and procedures.
- ** Event Coordination**: Coordinate company events, including team-building activities, conferences, and social functions. Arrange catering, venue bookings, and logístical support as required.
- ** HR Support**: Assist with HR-related tasks, including onboarding new employees, maintaining employee records, and managing leave requests. Collaborate with the HR team to ensure compliance with policies and procedures.
- ** Office Policies and Procedures**: Develop and implement office policies and procedures to streamline operations, enhance efficiency, and maintain a professional working environment.

**Qualifications and Skills**:

- To succeed in this role, you should possess the following qualifications and skills:
- **Proven Experience**: Previous experience in an office management or administrative role is highly desirable.
- ** Exceptional Organisational Skills**: Strong organisational abilities with a meticulous attention to detail and the ability to prioritise multiple tasks effectively.
- ** Excellent Communication**: Excellent verbal and written communication skills, with the ability to interact professionally with internal stakeholders, clients, and suppliers.
- ** Proficient Technology Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems.
- ** Adaptability and Initiative**: Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
- ** Confidentiality**: Discretion in handling sensitive and confidential information.
- ** Collaborative Spirit**: A team player who enjoys collaborating with others to achieve common goals.

**To Apply**:

  • Technical Officer

    1 week ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $73,842 - $89,661 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/COM/1719590DXT2 Technical Officer - Landholder Acquisitions Branch At least (10) ongoing roles Salary $73,842 plus 10.5% superannuation - VPS Grade 3 Based in Melbourne CBD...

  • Customer Service Officer

    6 days ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Not provided Organisation: State Revenue Office **Salary**: $55,439 - $71,194 Occupation: Customer Service/Call Centre Reference: VG/SRO/OP/ 1640845/0722 Multiple ongoing and fixed term Customer Service Officer Grade 2 positions are available in the Duties and Debt Management Branch, Operations Division in...

  • Technical Officer

    2 weeks ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $73,842 - $89,661 Occupation: Regulatory Governance and Compliance Reference: VG/SRO/COM/1735189RE Up to nine (9) ongoing Technical Officer roles in the Landholder Acquisition Branch, Compliance Division, Melbourne CBD - ** At least nine (9) ongoing roles**: -...

  • Law Interpretation Officer

    2 weeks ago

    Melbourne, Victoria, Australia Australian Taxation Office Full time $120,000 - $180,000 per year

    This vacancy is only open to Aboriginal and Torres Strait Islander applicants. This initiative helps to increase the number of Aboriginal and Torres Strait Islander people employed in the APS, to better reflect the diversity of the Australian community. To be eligible for this role candidates must provide confirmation of their Aboriginal and/or Torres Strait...

  • Project Officer

    1 week ago

    Melbourne, Australia Office of Projects Victoria Full time

    Location: Melbourne | CBD Job type: Full time / Ongoing Organisation: Office of Projects Victoria **Salary**: $90,067 - $102,192 Occupation: Projects Reference: VG/DTF/OOP/1675037 This is an ongoing VPS4 Project Officer position working within the Office of Projects Victoria. **About us** The Department of Treasury and Finance provides economic,...

  • Operations Support Officer

    2 hours ago

    Melbourne, Victoria, Australia Specsavers Support Office Full time $60,000 - $80,000 per year

    What we can do for youAt Specsavers, we know that to reach your full potential you need to work somewhere that will bring out your best. We pride ourselves on offering a workplace with a supportive, driven, flexible and inclusive culture.In 2024, we were proudly recognised as one of Australia's Best Places to Work for the second consecutive year and ranked...

  • Payroll and People Services Officer

    4 days ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Office of Public Prosecutions **Salary**: $76,817 - $93,274 Occupation: Human Resources Reference: VG/OPP058B The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the Director of...

  • CRM Officer

    1 week ago

    Melbourne, Australia Head Office St Kilda Rd Full time

    **CRM Officer - 12-month contract, full time, based Melbourne** Healthscope is seeking an experienced and motivated CRM Officer to support our growth agenda through expert management of our Customer Relationship Management (CRM) system - Salesforce. This role is pivotal in implementing and maintaining streamlined processes to ensure optimal use of...

  • Senior Governance Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia State Revenue Office Full time $124,888 - $136,747 per year

    Senior Governance Officer - Risk and Corporate GovernanceAt least one (1) ongoing Grade 5.2 role in the Finance and Administration Branch, Corporate ServicesSalary $124,888 - $136,747 plus 12% superannuationBased in Melbourne CBD with hybrid working opportunitiesWhat we offerThe State Revenue Office is the Victorian Government's revenue management agency,...

  • Legal Support Officer

    5 days ago

    Melbourne, Victoria, Australia Office of Public Prosecutions Full time $63,000 per year

    Legal Support Officer, Full time position until 30 June 2026. Applications close on 11:59pm 29 October 2025As a Legal Support Officer, you'll be a key member of a collaborative, multidisciplinary team. This a dynamic role working closely with solicitors to provide crucial administrative and legal support, ensuring our operational requirements are met. Your...