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Executive Assistant to General Manager

2 weeks ago

Parramatta, Australia Rana Property Group Full time

**Job description**

**Key Responsibilities**:

- Efficiently manage the General Manager's schedule, ensuring optimal time management and productivity.
- Handle all forms of correspondence with discretion and professionalism.
- Perform ad hoc tasks and projects with a keen eye for detail and efficiency.
- Oversee and compile reports from various team leads, ensuring the General Manager is well-informed on all fronts.
- Play a crucial role in business expansion initiatives, demonstrating leadership and strategic thinking.
- Facilitate and manage travel arrangements, ensuring seamless planning and execution.
- Act as a central point of communication between the General Manager and other teams, fostering effective collaboration.
- Assist in developing strategic plans for business growth and efficiency improvements. Participate in meetings, provide research, and prepare presentations to support decision-making processes.
- Oversee specific projects from inception to completion, coordinating between different teams, managing timelines, and ensuring deliverables meet quality standards.
- Act as a liaison between the General Manager and other key stakeholders, including clients, partners, and investors. This could involve scheduling meetings, preparing briefs, and ensuring follow-up actions are taken.
- Assist with budget preparation, expense tracking, and financial reporting. Manage invoices and payments, ensuring financial operations run smoothly.
- Support HR-related tasks such as coordinating recruitment processes, organising onboarding for new hires, and maintaining employee records.
- Organise and manage corporate events, such as team-building activities, corporate retreats, and industry networking events, ensuring they align with company culture and objectives.
- Draft and distribute internal communications, such as newsletters, company updates, and announcements, to keep staff informed and engaged.
- Assist in developing and implementing office policies and procedures to improve efficiency and ensure compliance with industry regulations.
- Conduct research on market trends, competitor analysis, and new business opportunities to support strategic decision-making.
- Oversee the management of key client accounts, ensuring high levels of customer satisfaction and engagement.
- Provide personal assistance to the General Manager as required, which could include personal errands or managing personal appointments, to ensure their focus remains on critical business activities.
- Assist in the evaluation and implementation of new business technologies, such as CRM systems, project management tools, or communication platforms, to enhance operational efficiency.

**Skills and Qualifications**:

- Exceptional organisational and time-management skills.
- Strong leadership abilities and excellent communication skills.
- High energy, outgoing, and proactive work style.
- Previous experience in a similar role is advantageous but not required.
- Proficiency in standard office software and technology.

**Personality Traits**:

- Outgoing and energetic, with a positive outlook and approach to challenges.
- A natural leader who can inspire and motivate team members.
- Adaptable, with the ability to thrive in a fast-paced and evolving environment.

**Work Hours**:

- Flexible work hours, with the requirement to be on-site in Parramatta from Monday to Friday.

**Compensation and Benefits**:

- Competitive salary, commensurate with experience and qualifications.
- Additional benefits include travel reimbursement, work from home days, performance bonuses, health and wellness programs.

**Application Process**:
Pay: $60,000.00 - $70,000.00 per year

Schedule:

- 8 hour shift

Supplementary Pay:

- Annual bonus
- Commission
- Performance bonus

Work Location: In person