Executive Assistant

**Hi, we’re PEXA**
We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.

We’re passionate about solving problems for our customers - always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.

We’re growing fast, that is where you come in.

**Why become a PEXArian?**
Great question Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA - we love what we do and we’re proud to admit it Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.

**Here’s a snapshot of what your life at PEXA could look like**:
*
Your growth: *
We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.

**Your wellness**:
We care about your holistic wellbeing - take advantage of our ergonomic environment, a fully stocked kitchen, four wellness days, a $250 wellness subsidy as well as lunch and learn sessions to support your financial wellbeing.

**Your work/life blend**:
We know that work is just one aspect of your life - we want to help you create your ideal work/life blend, rather than squeezing in life around work.

**Your family**:
With a range of benefits aimed at supporting your family including access to a subsidised school holiday program, when we say, ‘welcome to the family’, we really mean it

*
A day in the life: *

This role provides executive-level administrative support to the Chief Customer Officer and Chief Financial Institutions & Marketing Officer, including working directly with high-level external national and international stakeholders.

**Key Accountabilities**:
Executive Support:

- Extensive diary management:

- Manage all meetings for the Chief Customer Officer and Chief Financial Institutions & Marketing Officer
- Coordinate meeting logistics - planning, scheduling sessions, booking rooms and external venues, inviting attendees (internal and external) and booking enabling virtual-technology tools etc
- Work closely with the Chief Customer Officer and Chief Financial Institutions & Marketing Officer and take responsibility for scheduling various Committees, Team meetings, LT offsites/events, etc.
- Prepare and review expense claims in accordance with company policy
- Travel management - flights, hotels and transfer management - in accordance with company policy

General:

- Prepare and edit correspondence, presentations and other materials
- Prepare executive/board communications
- Work with Chief Customer Officer and Chief Financial Institutions & Marketing Officer on projects as needed
- Liaise with other areas of the business for any regular company operational meetings/committees and where Chief Customer Officer and Chief Financial Institutions & Marketing Officer input is required
- Support “All company” events such as the mid-year PEXA offsite and end-of-year team meeting and function
- Provide additional support and assistance to other Executive Assistant(s) where needed

**Skills and Experience**:

- Previous experience as an executive assistant at C-suite level is desirable
- Strong time-management/organisational skills and the ability to balance competing priorities
- Outstanding interpersonal and communication skills (both written and verbal)
- Exceptional Word, Excel and PowerPoint skills
- Proven collaboration skills with the ability to establish and maintain strong working relationships with key stakeholders

**Key Attributes**:

- Ability to remain composed under pressure and be able to prioritise based on business impact
- A high level of personal integrity and reliability
- Independent and self-driven
- High degree of emotional intelligence
- Maintains confidential information
- Superior attention to detail

LI-AN1

*
Sounds like you?*