Executive Assistant

5 days ago

Hobart, Australia University of Tasmania Full time

**Job no**: 500531
**Work type**: Full time, Part time
**Location**: Hobart
**Categories**: Administration

**Executive Assistant**
- Based in Hobart
- Fixed term opportunity until February 2026
- Full time (Part time hours can be negotiated)

**About the opportunity**

Make a significant impact by supporting the leadership team in the School of Natural Sciences. We are seeking a dedicated Executive Assistant to enhance the effectiveness of our Dean through comprehensive, high-quality administrative support. In this role, you will ensure the Dean is fully supported with a wide range of administrative tasks, provide assistance to other key members of the School Leadership team as needed, and collaborate effectively with the broader School and College Services administration team. Become a vital part of our dynamic team and contribute to the success of our School.

**What you’ll do**:

- Effectively triage all incoming communications to ensure appropriate redirection/delegation.
- Schedule and coordinate the Dean’s activities and meetings with internal and external stakeholders, including diary management.
- Provide administrative support for committees chaired by the Dean, including scheduling, agenda preparation, minute taking, and follow-up.
- Support various School office activities such as approvals, promotions, adjunct and emeritus appointments, and weekly newsletters.
- Coordinate travel and event attendance.
- Provide administrative support to other key School Leadership team members as needed.

**What we’re looking for**:

- Completion of a diploma qualification or an equivalent combination of relevant experience and/or education/training.
- Ability to perform tasks with a high degree of accuracy, with particular emphasis on attention to detail.
- Effective written and verbal communication and interpersonal skills, with the ability to maintain confidentiality and respond discreetly and effectively to the needs of all stakeholders.
- Strong organisational skills, including the ability to use initiative, prioritise tasks, and meet deadlines.
- Ability to work collaboratively in a team culture, contributing to team planning and shared tasks with confidence and sensitivity towards team members.
- A high level of computer literacy in the Microsoft Office suite, and in other financial systems and processes operations.

**Salary details**

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $88,479 comprising base salary within the range of $71,387 to $75,623 plus 17% superannuation.

**How to Apply**
- Resume
- Cover letter outlining your suitability and motivation for the role.
- Your responses to the Role Specific Skills, Knowledge and Experience criteria from the position description below.
- Please refer to the attached Position Description Below for full details.

**Applications close Monday, 27 January 2025, 11.55pm**
- To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role._

**Advertised**: 14 Jan 2025 Tasmania Daylight Time
**Applications close**: 27 Jan 2025 Tasmania Daylight Time

  • Executive Assistant

    5 days ago

    Hobart, Australia HAYS Full time

    Temporary Executive Assistant role looking for experienced workers for 3-4 month opportunity **Your new company** Hays are proud to be partnering with a large, state-wide Not-for-Profit organisation. With a focus on aged care and home and community services, they have been supporting Tasmanians for over 50 years. They pride themselves on providing aged...

  • Executive Assistant

    1 week ago

    Hobart, Tasmania, Australia Sustainable Timber Tasmania Full time $60,000 - $78,000 per year

    Sustainable Timber Tasmania has a permanent, part-time opportunity for a highly organised and experienced Executive Assistant to provide comprehensive support to our Executive Team, ensuring the smooth and efficient operation of the Senior Leadership.About UsSustainable Timber Tasmania (STT) is Tasmania's forest manager, and managing the forest...

  • Executive Assistant

    5 days ago

    Hobart, Australia HAYS Full time

    Full time Executive Assistant role based in the Hobart CBD working with a prominent Finance company **Your new company** Based in the Hobart CBD, this well-known Finance company focuses on providing premium service to a broad range of clients. With a diverse team, they are well known to value their staff, and have an outstanding reputation in the Tasmanian...

  • Executive Assistant

    2 weeks ago

    Hobart, Australia Procreate Full time

    **The role** We’re looking for a dedicated Executive Assistant to help support our Co-Founder. You’ll bring exceptional organisational skills and a proactive mindset. The role sits within our Operations team, and you’ll report directly to our Co-Founder, Alanna Cuda. You'll work closely with the executive team, department leaders, and other key...

  • Aps4 Executive Assistant

    3 days ago

    Hobart, Australia HAYS Full time

    An Executive Assistant role with a trusted Federal Government agency, paying $48 an hour. **Your new company** Hays Office Support are currently seeking an Executive Assistant for a well-known Federal Government organisation. This is an exciting opportunity to join their team & provide high level administrative support to the Branch Head of an Environment...

  • Executive Assistant

    1 week ago

    Hobart, Tasmania, Australia Sustainable Timber Tasmania Full time $72,000 per year

    Sustainable Timber Tasmania has a permanent, part-time opportunity for a highly organised and experienced Executive Assistant to provide comprehensive support to our Executive Team, ensuring the smooth and efficient operation of the Senior Leadership.About UsSustainable Timber Tasmania (STT) is Tasmania's forest manager, and managing the forest respectfully,...

  • Executive Assistant to the OCEO

    5 days ago

    Hobart, Tasmania, Australia Royal Automobile Club of Tasmania (RACT) Full time $60,000 - $90,000 per year

    With more than 218,000 members we've been a part of the Tasmanian community for 100 years – we're Tasmania's shoulder to lean on and voice when it matters. Our values guide us in all that we do – Engage with Heart, Unleash Potential, Walk the Talk and Together we Thrive. With our local knowledge and as the state's number one brand we're here to support...

  • Office Manager/executive Assistant

    2 weeks ago

    Hobart, Australia HAYS Full time

    Exciting newly created Office Manager/Executive Assistant with Sullivan's Cove Whiskey **Your new company** Hays are proud to be partnering with the iconic Tasmanian brand Sullivan's Cove Whiskey in the search for an experienced Office Manager/Executive Assistant to join their team. Based in Cambridge, Sullivan's Cove has been producing some of Tasmania’s...

  • Executive Assistant

    2 weeks ago

    Hobart, Tasmania, Australia McArthur Full time $72,000 - $94,000 per year

    McArthur is seeking an Executive Assistant and Civics Coordinator, to provide administrative services and the coordination of Civic events in the Office of the Lord Mayor.This is a great temporary opportunity until June 30th January 2026 and is in a fantastic location walking distance from the Dock. The position offers full time hours, is immediately...

  • Procurement Manager

    5 days ago

    Hobart, Australia Blackbook Executive Full time

    $900M + revenue company - Utilize your indirect category management skills! - Tasmania opportunity! **The company**: Our client is a highly successful Australian FMCG company that is a market leader in their space. They are now looking for an indirect Procurement Category Manager to join their successful Procurement team. **The role**: **Reporting to the...