Executive Assistant to General Manager

**Vacancy Details**:

- Position:

- Organisation Unit:

- Location:

- Tenure:

- Closing:

- Synopsis:
- **Be the driving force behind executive operations - Provide high-level support to the General Manager in a fast-paced, dynamic environment.**:

- **This is a permanent - full-time opportunity (38 hours per week)**:

- **$99,022 - $111,457 (Dependant on skills & experience) + 11.5% Super**

**About the Role**

We are currently looking for a highly organised & proactive Executive Assistant to join our Business Economy and Activation team, where you’ll thrive in a dynamic, fast-paced executive environment.

In this role, you’ll play a pivotal role in supporting the General Managers of the Business Economy and Activation division, ensuring seamless operations and providing top-tier executive support. You’ll manage priorities, coordinate key business activities, and anticipate the needs of senior leaders in a dynamic and multi-faceted organisation. Your ability to navigate a complex, politically aware environment with professionalism, confidentiality, and efficiency will be instrumental in driving success at the executive level.

Beyond traditional EA responsibilities, this role empowers you to foster a culture of service excellence and continuous improvement. Working autonomously, you’ll handle high-level coordination, strategic diary management, and business support while responding to evolving organisational needs.

**What you will bring to the Role**
- Extensive experience in supporting senior executive level positions with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
- Strong business acumen with a keen understanding of priorities, coupled with a proactive mindset to independently manage workflows, make sound decisions with limited direction, and drive outcomes with professionalism and judgment.
- Exceptional customer service and communication skills, with the ability to engage confidently, professionally, and diplomatically at all levels of the business while maintaining discretion, assertiveness, courtesy, and confidentiality.
- Experience in reviewing and preparing high-quality, business-ready documents, along with solid technical proficiency across various programs. Ability to quickly learn and adapt to new systems while actively supporting and educating other users.
- Proven ability to work independently and collaboratively within a team environment supporting productive relationships with people at all levels and displaying the attributes to be seen as a leader.
- Extensive experience in developing, implementing, and optimising policies, systems, and processes to drive administrative efficiency. Strong ability to conduct research, analyse and interpret information, provide strategic recommendations, and contribute independently to project initiatives.

**What we can offer you at City of Melbourne**
- Attractive Remuneration & Benefits: Excellent pay package with a range of exciting benefits. Flexible working, excellent leave entitlements, study assistance & other great corporate discounts.
- Career Progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
- Permanent - Full Time Opportunity: full-time role based in the one of our beautiful Melbourne CBD offices.
- Work-Life Balance and Hybrid Working: At the City of Melbourne, we champion work-life balance; explore alternative work arrangements, including ADO options.
- Vibrant and Ambitious Team: A collaborative team of passionate people who are dedicated to shaping the future of Melbourne for visitors and residents.

**How to Apply**
- Attaching your resume
- Including a cover letter (max 2 pages) addressing the "What You Will Bring to the Role" requirements.