Project Governance Officer

**Key Accountabilities**

QTC has developed a Change Governance Framework for the centralised governance of all change initiatives. The Project Governance Officer will work with the Change Governance team to support and operationalise this framework. The key areas of responsibility and accountability include:

- Providing advice and guidance to the business on the Change Governance Framework, the Change Governance Handbook and the approach to follow for internal change initiatives
- Building strong relationships with management and project team members, serving as a trusted advisor and advocate of the Change Governance Framework and the Change Governance Handbook
- Acting as an ‘enabler’ of change initiative proposals to ensure timely decision making
- Mapping in-progress and planned initiatives for prioritisation decision making and providing visibility of these initiatives to EDC and the broader organisation
- Ensuring business cases and change requests are completed with sufficient detail in line with EDC’s needs
- Ensuring there has been sufficient cross-business consultation where other business units are affected
- Attending EDC meetings as required to understand context around EDC’s decisions and to action relevant decisions
- Serving as the secretariat for the EDC and coordinating required activities to ensure its effectiveness
- Supporting the EDC to review, prioritise and approve initiatives
- Maintaining a register of all change initiatives to capture key decisions
- Monitoring the change initiative portfolio and collaborating with stakeholders to ensure initiative and resourcing information is kept current and up to date
- Undertaking activities described in the Change Governance team’s communications plan to ensure effective and consistent communications regarding the Change Governance framework and change initiative portfolio are shared across the organisation, and
- Continuing to update and improve the Change Governance Framework and the Change Governance Handbook to improve consistency and rigour

**The role will**
- Bring a best practice approach to change governance
- Implement team and corporate initiatives
- Provide high quality work
- Contribute to team effectiveness
- Support and liaise as relevant with committees and forums internally and externally
- Demonstrate contribution to the flow of work and information, collaboration, innovation, superior results, stakeholder engagement, alignment with change programs and QTC culture, continuous improvement, governance, and risk management
- Take a lead role in self-development including demonstrating ongoing learning, accepting stretch assignment opportunities, learning through coaching, mentoring, support, guidance and collaboration and commitment to own and team success
- Deliver optimal results through collaborative relationships with internal and external stakeholders
- Meet reporting requirements to enable informed decision making, and
- Demonstrate capacity across skills needed for business success. These include negotiation, facilitation, and communication skills (verbal, written, presentations) suitable to stakeholders, analytical skills with high attention to detail and research, reporting and advocacy skills to a level suitable for presentation to stakeholders.

**Selection criteria**

**Required qualifications**
- Requires a University Degree in a relevant discipline or significant equivalent contribution and understanding of the appropriate discipline.

**Required experience**
- Minimum of 2 years prior relevant experience required
- Prior experience in change management, project management or other relevant business activities
- Strong communication skills
- The ability to influence and engage
- Proven collaboration and project co-ordination skills
- Result-driven individual with an innate ability to remain calm and composed during times of uncertainty and stress
- Ability to engage with both a technical and non-technical audience on best practice surrounding data

**Essential personal qualities**
- Personal drive, integrity and accepts accountability
- Ability to be discreet, maintain confidentiality, recognise and respect sensitivities
- Personal leadership consistent with QTC values and highest level QTC competencies