Administration Officer

**POSITION DESCRIPTION
**Position **Administrative Officer

**Position Number **0565D01** Level/Classification **HEW0404***

**Reports to **Senior Manager - Strategy and Commercial Operations***

**Unit **The Animal Hospital***

**Directorate **School of Veterinary Medicine***

**Positions Supervised **Nil***

**Position Purpose**

The key purpose of this position is to provide high quality administration and project support
for The Animal Hospital At Murdoch University (TAHMU).

**About Murdoch University**

Murdoch University helps people discover how to make a difference, through education and
research endeavour, and remains one of the most inclusive universities in the country,
providing students with quality education and recognised academic standing within an
engaging and caring environment. We are a university for all, irrespective of background and
social standing with a focus on social equity, self-direction and freedom of thought and belief.

With strong links to government, business and the community, Murdoch University helps
people discover how to make a difference. We are a young, innovative and enterprising
university with more than 23,000 students and 1,700 staff across Perth, Singapore and Dubai.
We are committed to high quality education, innovative research, and strong community
engagement both locally and internationally.

Our Strategic Plan and Future Horizon 2017-2027 outlines an ambitious blueprint for
development and growth, with a focus on one purpose: to be a creative force for current and
future generations.

We are clear about our two core goals: to educate free thinkers who thrive in society and are
sought after by employers; and, to provide life changing solutions for the world’s big
challenges through our outstanding translational research and innovative practice.

**About the Work Area**

Murdoch University is home to the only Veterinary School in Western Australia, and its
prestigious teaching hospital provides the clinical facility that enables students to have the
clinical ‘hands-on’ opportunity. It also provides a service to community through its team of
top specialists who oversee the care and treatment of all animals referred to the Hospital.

The Animal Hospital At Murdoch University (TAHMU) aims to provide an environment where
high professional and clinical standards, based on available scientific evidence, are tempered
with genuine care and compassion.

**Reporting Relationships
Senior Manager
- Strategy and
Commercial
Operations

Administrative Officer

**Key Responsibilities/Duties**

1. Support TAHMU management with the coordination of the marketing and events

calendar and actual events both on campus and off site. If requested, support TAHMU
management in the evaluation of marketing events, liaison with Murdoch’s Design,
Marketing and Events teams and coordinate with external entities manufacturing
TAHMU specific marketing collateral.

2. Coordinate the day-to-day administration for TAHMU in consultation with TAHMU
maintain department stationery supplies and staff resources; organise and provide
administrative support for meetings.

3. As directed, assist with employee contracts; prepare and submit employment
paperwork (including recruitment and HR forms); manage the maintenance of staff files
and office records; arranging for archiving to be completed when necessary; assist with
the planning and organisation of staff inductions and orientations and provision of
access cards, badges, etc.

4. Attend TAHMU management and specialist meetings as required, preparing and
circulating agendas, minutes and papers as requested. If requested support the
administration team with producing annual TAHMU calendar and committee schedules
and maintain records of committee memberships on behalf of the administrative team
and senior managers.

Murdoch University Position Description - Professional Positions

5. Provide administrative support to TAHMU management in the areas of communications,
infrastructure maintenance and upgrades, events, marketing, miscellaneous projects
and activities.

6. Arrange visits, conferences, coordinate travel arrangements, visa requests and
accommodation as required.

7. Assist TAHMU management with the review, development and implementation of
TAHMU policies, procedures, and guidelines.

8. Provide relief for reception areas and administration staff within The Animal Hospital as
requested by TAHMU management.

9. Comply with all University and Hospital policies, procedures and protocols relevant to
Veterinary industry related Acts and Regulations.

**Guiding Principles and Values/Code of Ethics and Code Selection Criteria**

**Essential**

1. Completion of a diploma level qualification and at least 2 years subsequent relevant

work experience or an equivalent combination of relevant experience and/or
education/training.

2. Demonstrated experience in a large organisation providing administrative and project
administration support, with a foc