Executive Assistant

3 days ago

Newcastle, Australia Alexander Appointments Full time

$52.08 per hour + Super, depending on experience | 35hours per week
- NSW State Government | Newcastle Location
- ASAP Start | Estimated 5-month temp assignment, potential to extend
- **$52.08 per hour + Super, depending on experience | 35hours per week**:

- **NSW State Government | Newcastle Location**:

- **ASAP Start | Estimated 5-month temp assignment, potential to extend**

**About the Company**
Our large NSW State Government client is responsible for the states social housing portfolio.

**About the Role**
They are currently seeking an Executive Assistant / Assistant Project Officer to join their team in Newcastle. This is an estimated 5-month temporary assignment, with a potential to extend.

Working within the Facilities and Assets Division, you will be required to provide a wide range of executive, project and business support services to the Regional Portfolio Director and team

In this rewarding role, you will be undertaking the following duties:

- Act as the first point of contact on behalf of the Director
- Screen and triage incoming calls, answer enquiries in an accurate and timely manner
- Prioritise requests to facilitate the optimal use of the Director’s time
- Manage, sort and distribute incoming and outgoing mail
- Complete diary and travel management
- Schedule and coordinate meetings including setting up, catering, equipment and overall presentation
- Prepare high level documentation including requests for advice, briefs, meeting minutes, agenda’s, correspondence, reports and presentation material
- Gather and collate information to assist in informed decision making outcomes
- Manage and maintain office equipment and stationery
- Work collaboratively with a wide range of stakeholders to facilities engagement and contribution of ideas
- Records and database management, ensuring high integrity, accuracy and confidentiality
- Contribute to the development and implementation of innovative improvement strategies to mitigate risk
- Ensure compliance with Departmental policies and procedures

**About You**
To be successful in this great assignment you will have the following:

- Demonstrated Executive Assistant or Assistant Project Officer experience
- Facilities Maintenance or Public Sector experience highly desirable
- Previous experience working within a complex/sensitive environment
- Impeccable communication skills, both verbal and written
- Superior organisational skills with the ability to multi-task and prioritise conflicting deadlines
- Strong computer literacy and proficiency in MS Office suite and TRIM
- High attention to detail
- Takes initiative, with the ability to work independently and as part of a team
- Willingness to undergo a National Police Check
- Fully COVID vaccinated or medically exempt
- Ability to commence and commit to the duration of the assignment

**How to Apply**
**Only suitable applicants will be contacted**.

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