Team Assistant

2 days ago

Melbourne, Australia Boutique Consulting Full time

Team Assistant in Melbourne CBD
- Fulltime Permanent role
- $75k + super

**About the Company**:
Boutique Consultancy has partnered with a top tier real-estate firm to recruit a super star Team Assistant to join their team.

**About the Role**:
The Team Assistant role will be supporting and working alongside the Senior Executive Assistant in an Administration support capacity. This role plays an integral part in the business, as well as providing support to the wider Sydney / Melbourne based team from an Office Management capacity.

**Key Responsibilities**:
Office Management
- Maintaining office facilities and functionality, and co-ordinate with building management as required.
- Serving as primary point of contact for all employees regarding for all employees regarding facility related issues and concerns.
- Coordinating the onboarding process of new joiners
- Coordinating attendees and facilities for meetings
- Coordinating travel arrangements including flights, accommodation, car transfer and any other travel documentation.
- First point of contact for visitors when they arrive at the office and overseeing all guest welcome duties including greeting guests, directing visitors and clients to appropriate staff.
- Monitoring and order office supplies i.e. stationary, consumables, IT and office equipment.
- Coordinating the distribution of Office Management information to internal parties as required
- Coordinating office activities and events, and liaising with vendors both internal and external

Administration
- Compile, collate and distribute agendas, reports, action items and papers to various parties in preparation for meetings
- Expense management for the team including reconciling monthly expenses, processing invoices, credit card transactions and supplier payments
- General administration duties as requested, including administration and calendar support
- Support the Senior Executive Assistant to establish, implement, and coordinate office operations, procedures and practice
- Preparation, formatting and amending of draft material and correspondence including memos, reports and presentations

**About you**
- 2 years experience, in a similar office management / admin support role
- Assisting in maintaining a positive culture and employee experience
- Exceptional communication and interpersonal skills
- Able to work as part of a team and to complete duties without close supervision
- Highly organised
- Ability to remain calm under pressure.
- Strong client orientated approach.
- Willingness to take a proactive approach to general office duties.
- Ability to multi-task with a strong attention to detail.
- Intermediate/Advanced software knowledge with a Focus on Microsoft Suite including Outlook, Word, PowerPoint, and Excel & PowerPoint

**How to Apply**:
Don't miss out on this rare opportunity. Click on to APPLY button or contact the team on (02) 8098 0988

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