Administration Assistant

2 weeks ago

Lane Cove, Australia Prensa Full time

Prensa is a national risk management consultancy firm that services clients throughout Australia. We specialise in providing Occupational Health and Safety, Emergency Management, Environmental Management, and Property Risk advice to government and industry sectors.

We are looking for a full-time Administration Assistant to join our team in our Lane Cove Office.

This position will see you assisting the workflow of our Emergency Management Consultants as well as daily communication with numerous clients.

**Main duties include**:

- Administrative tasks such as Quality Control, record management, and data entry;
- Communication with internal stakeholders, inclusive of our Graphics and Finance Departments;
- Management of a small range of stock items;
- Assisting Director with Administrative tasks as required;
- Managing and maintaining electronic files both on a purpose-built system, as well as on local and interstate network drives, in accordance with our ISO9001 accreditation;
- Assisting with quoting and tendering for upcoming work and/or onboarding new clients;
- Performing some site work which will require working at Client sites autonomously (this will require travelling to client sites and working based off provided floor plans);
- Monthly client reporting and audits;
- Emergency Response Manual from creation through to approval; and
- Provide end-to-end project management assistance as required.

**To be successful in obtaining this role, you will have**:

- An expert level of computer literacy (Word, Excel, and Gmail);
- The ability to demonstrate strong communication skills set and attention to detail, both verbal and written English;
- Seeking school leavers or people wanting a career/industry change;
- Australian Drivers Licence and access to a private vehicle; and
- Permanent residency or Australian/New Zealand citizenship.

**You will also be**:

- A team player with a flexible work ethic, initiative, and great attention to detail;
- A clear and concise phone manner;
- The ability to problem-solve when issues arise;
- Highly organised with an ability to work to priorities;
- Committed to customer service excellence; and
- Personable and approachable manner.

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