Executive & Lead Administration Assistant

Job Description Summary

An exciting and rare opportunity for an experienced and highly skilled Executive Assistant to provide administrative support to the VP/GM ANZ at BD.

**Job Description**:
Purpose: The Executive & Lead Administration Assistants primary focus will be to provide organizational and executive administrative support to the VP/GM. This person will also support the wider ANZ Leadership Team.

This person will work autonomously to meet deadlines, effectively engage with stakeholders at all levels and manage priorities, while exhibiting a high level of professionalism, confidentiality and discretion.

Key Responsibilities- Independently and proactively coordinates agenda’s, meetings, logistics for meetings, in house as well as offsite- Responsible for calendar management for the VP/GM- Creates/updates files and data using MS Office and other relevant systems- Schedules business travel and accommodation, and completes expenses for VP/GM as well as members of the leadership team as requested- Acts as a point person for other administrators to ensure coverage of all administration tasks across ANZ businesses and functions.- Organizes, coordinates and attends meetings and takes minutes as requested- Creates high quality PowerPoint presentations, Excel spreadsheets and maintains organizational charts and distribution lists- Involved in ad-hoc projects across the organization- Organises events including the annual company conference- Coordinates Town Halls and other associate events, including collaborating with vendors, site selection, managing interfaces and budget- Will serve as backup to Reception attendance- Support and coordinate the approval of BD website material between Marketing and Regulatory Affairs

Skills, Education & Experience- 3-5 years’ experience working as an Executive Assistant- Experience supporting multiple leaders in a multi-functional, multi-national, matrixed, fast-paced environment- Experience in event management (Essential)- Diploma and/or Bachelor’s degree preferred- High attention to detail and accuracy- Strong communication and interpersonal skills at all levels-
- Demonstrated ability to communicate and exchange information clearly and concisely- Event planning skills and experience- Sense of urgency, able to effectively prioritize, coordinate and plan in a high volume fast-paced environment- Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution- Work independently under time constraints, manage competing, complex priorities and deadlines, and handle a multitude of tasks efficiently- Integrity and discretion in dealing with confidential matters. Ability to protect sensitive and confidential information is crucial. Position handles highly confidential information on a regular basis

Other requirements- May be required to travel a couple of times a year- Hybrid work arrangements includes 3 days a week in the office

Culture and Benefits

Here at BD, we embrace a growth mindset, building capabilities for the future and helping you become the best version of yourself. We offer our employees a clear direction and career pathway for development. We pride ourselves on our transparent and rigorous talent processes that are inclusive, deeply embedded in trust, aligned with our culture, and enable us to achieve strategic imperatives of the organization. Our leaders are committed, engaged and accountable to making talent our top priority.

How To Apply

Primary Work Location

AUS Sydney - North Ryde

Additional Locations

Work Shift