Executive Assistant

2 weeks ago

Canberra, Australia Pinpoint Talent Full time

Federal Government opportunity
- 12 month contract
- $60 per hour + Super

**We are looking for an Executive Assistant to join our Federal Government client**

**12 month contract with view to extend**

**Canberra based**

**Up to $60 per hour + Super**
- You will be an experienced administration professional, with the ability to operate under general direction, providing specialist administrative support, and advice to influence the decisions made by others._
- This role calls for an individual that is highly organised, personable, flexible and agile. You will understand customer centricity and be comfortable with conversing and interacting with a range of internal and external stakeholders. You possess a proven ability to think on your feet and proactively find solutions to issues as and when they arise._
- You have a strong understanding of the bigger picture and your proactiveness will be crucial in supporting the DSD Senior Executive._

**Experience Required**:

- _Have excellent interpersonal skills - as the ‘face of the office’ be able to interact positively with a wide variety of stakeholders._
- _Be approachable and build and sustain positive relationships with stakeholders._
- _Be highly organised - adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities._
- _Thrive in a high-volume environment, working with limited direction and supervision._
- _Handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values._

**Key Accountabilities**
- As an Executive Assistant you will work collaboratively with the Executive Officer to manage the office and diary of multiple SES Officers._
- In this role, responsibilities include._
- _Coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines._
- _Manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)_
- _Undertake research and analysis to support project and administration or coordination tasks._
- _Operate with discretion and use judgement in managing the flow of work and visitors for your SES._
- _Work collaboratively across the department to achieve outcomes._
- _Provide support and assistance to the administrative coordination units in your work area._
- Duties may vary according to the priorities and needs of the SES Officer/s you are working with._
- This is a security designated position and you will be required to hold a current Australian Government _
**_Negative Vetting Level 2_**:

- Security Clearance prior to commencement._
- If you think this could be the right role for you _
**_APPLY TODAY_**:

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