Executive Services Officer

2 weeks ago

Brisbane, Australia Education Full time

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About The Gap State High School
At The Gap State High School, we believe in learners who flourish. Our students are encouraged to think big, step up, pay it forward and be kind. By helping our students to reflect and build their self-efficacy we create life long, flourishing learners who experience academic success.
About the Role
As the Executive Services Officer, you will provide comprehensive administrative and executive support to the Executive Principal and Business Manager. Your role will involve managing correspondence, scheduling, coordinating meetings, and handling confidential matters with accuracy and professionalism, all while maintaining high standards in documentation and client service.
**Responsibilities will include, but are not limited to**:

- Maintain a high level of accuracy in all correspondence and administrative documents using departmental software programs and adhering to corporate standards.
- Oversee the delivery and quality of documentation presented to the Executive Principal, ensuring it meets required standards.
- Coordinate and organise appointments, meetings, conferences, professional development, room bookings, and functions for the Executive Principal and Business Manager.
- Maintain and manage the Executive Principal's and Business Manager's diary, including scheduling and prioritising appointments and preventing unnecessary interruptions.
- Take minutes during meetings and distribute them to attendees promptly.
- Provide executive support by preparing agendas, papers, and minutes for meetings, and managing outstanding queries and information requests.
- Monitor the progress of projects and action items, reporting updates to the Executive Principal as needed.
- Conduct research and analysis on sensitive and confidential matters, providing detailed reports to the Executive Principal.

Please refer to the attached role description for any mandatory requirements for this position.
How to Apply
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 2-pg written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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