Executive Assistant

7 days ago

Sydney, Australia Kroll Full time

**Executive Assistant, Portfolio Valuation**

In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate diversity by respecting, including, and valuing one another. As part of _One team, One Kroll_, you’ll contribute to a supportive and collaborative work environment that empowers you to excel.

**RESPONSIBILITIES**:

- Co-ordinate with different teams on firms initiatives/ functions
- Helping in business unit projects and involvement in business development
- Preparation of client presentation/ proposals as well as translation works
- Helping on medical/ health insurance claims and facilitate the preparation of tax invoice
- Managing and updating calendars
- Helping to make project expense claims, timecard submission
- Providing telephone coverage, assisting callers and conveying detailed messages
- Handling all aspects of travel and meeting arrangements
- Preparing time and expense reports in accordance with company policies
- Copying and binding reports using necessary office equipment
- General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages and express mail packages
- Assisting with maintenance of general office appearance
- Ability to assist with receptionist duties, as necessary

**REQUIREMENTS**:

- Minimum of five years of relevant administrative experience
- Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
- Experience preparing time and expense reports
- Experience making travel arrangements
- Proven ability to manage independent projects and meet deadlines in a fast-paced environment
- Proven ability to effectively prioritize multiple tasks within a group environment
- Ability to accept direction and additional responsibilities from manager and/or staff supervisor as necessary
- Ability to work as part of a team
- Convey a positive and professional attitude towards staff members, clients and vendors
- Strong written and verbal communication skills
- Punctuality expected and overtime hours as necessary
- Preferred experience in the financial services industry
- Kroll is committed to equal opportunity and diversity, and recruits people based on merit._

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