Program Administrator

6 days ago

Sydney, Australia Thales Full time

We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

**The company**:
The Thales Australia Above Water Systems (AWS) business offers ship repair, maintenance and asset management / in-service support capabilities for commercial and naval ships in Australia. The business also offers the provision of docking, reticulated services and facility maintenance.

**The role**:
Opportunity for Program Administrator to join our team based at Garden Island Defence Precinct. The purpose of this role is to provide project support and administrative assistance to support Above Water Systems (AWS) in delivering business and project outcomes. You will work to provide extensive project support across a large number of varied projects in a number of departments.

Responsibilities include:

- Provide administrative support for multiple projects to support business needs
- Accurately enter and maintain data in business systems
- Generate reports and summaries from business systems
- Data management
- Production of regular Dashboards, Metrics, Project Status Reports, and CSR reports.
- Minute/action taking for, department, team, project, project review and customer meetings.
- Co-ordination of project and contract related travel arrangements
- Assist with the reconciliation of all project and contract related travel costs
- Processing Purchase Requisitions and receipts
- Co-ordinating business functions, including formal invitations, catering, venue and equipment arrangements.
- Co-ordinating client/customer visits, including accommodation, catering, external activities, venue and equipment arrangements

**How about you?**
- Business Administration, Engineering, TAFE Certificate or equivalent experience
- Office Administration Experience
- Ability to collaborate and work effectively as part of a team.

**As part of our commitment, we offer**:

- Work on a site with the million-dollar view
- Leading leave policies
- On-site parking and subsides transport options
- Growth and Development opportunities
- Study Assistance
- Employee discounts
- Gym Membership (Fitness passport)

**And now the fine Print**

As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance.

Wellbeing matters at Thales, and where possible we encourage flexible working.

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