Finance Officer

Hach
- Location

Dandenong South, Victoria, Australia
- Category

Finance & Accounting
- Job Id

R10261870

**About Us**

As part of our team, you’ll make an immediate, measurable impact on a global scale by enabling the world’s everyday water needs. You’ll also belong to a respectful and collaborative community that fosters career growth and professional development. You’ll be supported by resources that make a positive difference in your life because, at Hach, we value your authenticity and want your talents to shine.

Hach is proud to be a Water Quality company in Veralto (NYSE: VLTO). Imagine a world where everyone has access to clean water, safe food and medicine, and trusted essential goods. That is the tomorrow Veralto is creating today. Veralto is a $5B global leader in essential technology solutions made up of over 16,000 associates across our Water Quality and Product Identification segments all united by a powerful purpose: Safeguarding the World’s Most Vital Resources.

**About Role**

**ROLE DESCRIPTION**

The purpose of this position is to effectively administer the Accounts Payable function by ensuring the processing and payment of invoices within the required timeframes, whilst adhering to Hach’s Procurement Policies and delegations. The position also assists staff on general inquiries related to creditors, requisitioning/purchasing and general ledger postings. Problems/decisions of limited complexity are addressed through policy and procedures, and direction/advice is available from the Finance Controller when required. Decisions involving changes to organizational procedures must be referred to by the Finance Controller for guidance or direction. No budget authority is provided for this position.

In addition, the position may be called upon to support other functions within the finance team at peak times as directed by the Finance Controller.

**What You'll Be Doing (Job Responsibilities)**

**ACCOUNTS PAYABLE**
- Accurate and timely processing of accounts payable records daily
- Electronic distribution of accounts payable invoices received daily
- Generation of a weekly EFT payment batch and ad hoc if required
- Processing payments to suppliers within Hach’s trading terms to comply with Hach’s Procurement Policy
- Ensure proper financial delegations are adhered to as per Hach Procurement Policy
- Ensure payments authorized by employees are within the DOA framework for approval and expenditure
- Ensure all purchase orders are correctly allocated and maintained to ensure accuracy of committal amounts
- Reconcile all creditor statements promptly at the end of the month
- Undertaking end-of-month processes and related reconciliations
- Ensure end-of-year accounts payable processes are completed and balanced in a timely and accurate manner and within the timeframes provided by the Finance Controller
- Ensure records are maintained appropriately for capital invoices
- Accurately process all accounts payable by Goods and Services Tax (GST) legislation and Hach policies and procedures
- Undertake system testing in the Accounts Payable module on an as-needed basis

In undertaking the above-mentioned duties and responsibilities, the position will meet the following Work Standard:

- EFT payment batches will contain a minimum of 140 invoices per week for a standard batch
- Creditor statements are reconciled within 7 working days of receipt
- End-of-month reconciliations are completed and provided to the Finance Controller for approval within 7 working days of the end of the month
- GST data is input correctly into the accounts payable system to ensure GST reporting via the monthly BAS statement is accurate
- Accounts payable Masterfile (Vendor Master File) data is checked and updated regularly
- A weekly audit report of changes to the creditor database is provided to senior finance staff for checking and audit compliance, with an emphasis on changes to bank details being of the highest audit priority

**GENERAL FINANCIAL TASKS**
- Extracting data from Hach’s Corporate Credit Card system and using Excel to organize data into an appropriate format for uploading into Hach’s accounting system
- Undertaking monthly follow-up of credit card holders/approvers as required
- Maintain the prepayments register
- Creation and processing of various AP journals promptly
- Process end-of-month tasks, including reconciling monthly balance sheet accounts relating to the accounts payable function and general suspense accounts
- Instigate follow-up action to ensure reconciliation information is correct and available at mandatory deadlines
- Liaise and co-operate with Hach’s auditors when required
- Undertake any other relevant duties as directed by the Finance Controller

In undertaking the above-mentioned duties and responsibilities, the position will meet the following Work Standard:

- Basic to Intermediate MS Excel formulas can be effectively used to format data for upload into the Oracle accounting system
- Cred