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Aps 5 Secretariat Officer
2 weeks ago
Our client is seeking to fill 2 positions within their team.
The section provides secretariat support to a committee including agenda development, coordination of meeting papers, meeting logistics, and minute taking, and manages all membership aspects including appointment, and remuneration. Executive and parliamentary support such as preparation of briefings and Ministerial correspondence is also managed bythe section.
**Responsibilities**
As a key member of the team, you will support the facilitation reviews by:
- developing and managing effective working relationships with internal and external stakeholders, including engaging relevant departmental policy areas and external stakeholders regarding current and potential reviews
- coordinating a range of administrative tasks for the section, including records management and maintenance of SharePoint pages
- undertaking research and analysis, to inform the committee and its working groups in their deliberations and preparation of recommendations to government
- preparing a variety of documentation including complex papers, presentations and reports to support the committee and departmental executives; and responses to requests for input and general inquiries
- providing efficient and effective secretariat services, including:
- meeting coordination
- liaison with internal and external stakeholders
- preparation of complex papers
- attendance at working group meetings
- drafting of accurate minutes and coordination of action items.
- Developing and contributing to parliamentary documents including:
- ministerial correspondence
- question time briefs
- ministerial briefs and submissions
- questions on notice.
- Coordinating and supporting stakeholder engagement activities including public consultation of reports
**Capabilities**
Some of the key skills and capabilities we're looking for include:
- **demonstrated coordination and/or secretariat skills with a focus on attention to detail**:
- experience working on policy issues, and preparing evidence-based advice
- strong writing skills that demonstrate an ability to be clear, concise and compelling
- effective communication skills and the ability to build relationships with a broad range of stakeholders
- ability to use sound judgement and make decisions within defined parameters and seek guidance when required
- resilience to changing circumstances and ability to manage competing demands.
You are required to be an Australian Citizen as well as undergo a Police Check if successful.
