Aps 5 - Secretariat Officer
1 week ago
$78,143 - $83,700 (plus Super)
- Brindabella Park - ACT
**The Role**
Duties may include:
- Maintain the ID Committees forward works schedule, including processing of requests to change committee dates and maintenance of projects schedules within Defence’s CapabilityOne system.
- Assist coordinate ID input for enterprise committees and forums.
- Minute taking at ID Committees, drafting of Gate Review Outcomes and arranging review and clearance of the Outcomes.
- Quality assure written submissions and briefs for Defence and external stakeholders.
- Contribution to ongoing improvements to IDs Secretariat support processes consistent with policy and reform initiatives.
**About our Team**
The Directorate of Business Improvement & Governance is responsible for business governance and corporate functions across Infrastructure Division, and support to Estate programs and projects. The Governance and Secretariat team is responsible for managing secretariat functions for the Estate and Infrastructure Gate Review Committee, and the coordination of all divisional content for other ID and Enterprise Committees. They also prepare and coordinate divisional input for corporate and statutory reporting. We have a strong team focus and areas of the Directorate work closely together. We also work closely with the Office of the First Assistant Secretary - Infrastructure and the Office of the Deputy Secretary - Security and Estate.
Important note: The role requires on-site access to systems and offices located within the ACT from time to time and sometimes at short-notice. The successful incumbent will be required to reside within the ACT region and be able to work primarily from our Brindabella Park office. We are happy to discuss flexible working arrangements around these requirements.
We seek someone that can deliver quality and timely work outcomes, has excellent attention to detail, can take independent action and has strong teamwork and stakeholder management skills. The ideal applicant will exercise good judgement, demonstrate initiative and have a focus on continuous improvement. You will have excellent written and oral communication skills and an ability to respond flexibly and positively to change.
- Demonstrated experience in a Secretariat or Corporate related field and in working collaboratively to build and sustain relationships with key stakeholders.
- An understanding of Government approval pathways.
- High attention to detail.
- Experience with the Parliamentary Document Management System (PDMS) and CapabilityOne will be highly regarded.
- Trustworthy, transparent and possess the highest levels of integrity.
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