Aps 6 Secretariat

2 weeks ago

Canberra, Australia Hudson Australia Full time

Are you passionate about providing exceptional support to senior executive forums? Do you thrive in a fast-paced environment where attention to detail and stakeholder management are key? If so, we want you to be part of our team

As an APS 6 Secretariat Officer, you will play a crucial role in supporting several senior executive forums. Your expertise will ensure the smooth coordination and delivery of tasks, making a significant impact on our operations.

**Key Responsibilities**:

- **Full Secretariat Support**: Provide comprehensive secretariat support and administration management for the team's committees and forums, including preparing high-quality meeting materials and recording meeting outcomes.
- **Record Management**: Create and maintain clear, accurate, and high-quality records with meticulous attention to detail, including meeting outcomes, forward schedules, actions arising registers, decision registers, and internal and external web pages.
- **Stakeholder Management**: Manage both external and internal stakeholders by providing clear direction to committee and forum members and ensuring information is delivered within agreed timeframes.
- **Support to Chair and Members**: Assist the Chair and members by clarifying past and present decisions, retrieving relevant documents, and confirming policy and legal requirements.
- **Continuous Improvement**: Adopt a continual improvement approach by implementing changes based on feedback to maintain or enhance the section's service offerings.
- **Program and Policy Interpretation**: Provide quality program, service, or policy interpretation to internal and external stakeholders to achieve positive outcomes.
- **Standard Operating Procedures**: Develop and maintain standard operating procedures, such as Secretariat Handbooks.

**What We Are Looking For**:

- **Experience**: Previous experience working in a Secretariat is highly desirable.
- **Communication Skills**: Exceptional interpersonal and communication skills, with the ability to succinctly articulate information.
- **Stakeholder Engagement**: Proven ability to communicate effectively with a diverse range of stakeholders in a sensitive and confidential manner, including senior leadership and external counterparts.
- **Documentation Skills**: Proven ability to independently draft high-quality correspondence and meeting documentation.
- **Administration Management**: Proven ability to manage complex administration processes and deliver results according to deadlines.
- **Flexibility and Collaboration**: Proven ability to work flexibly and collaboratively in a busy team, often under pressure.

**Why Join Us?**:

- **Impactful Work**: Contribute to important national and international biosecurity initiatives.
- **Professional Growth**: Opportunities for continuous learning and career development.
- **Supportive Environment**: Work in a collaborative and supportive team environment.
- **Competitive Benefits**: Enjoy a range of benefits and a healthy work-life balance.

  • Aps 6 Secretariat

    1 week ago

    Canberra, Australia Hudson Australia Full time

    Are you a dynamic and skilled professional looking for an opportunity to make a meaningful impact on the Australian community and industry? Our client is searching for an enthusiastic Secretariat Officer to become a valued member of their exceptional team. This role offers more than just a job; it offers a chance to be part of a small, dedicated team that...

  • Aps 6 Secretariat

    1 week ago

    Canberra, Australia Hudson Australia Full time

    Seeking an experienced APS6 Secretariat Officer for a 6-month labour hire contract based in Canberra. The role supports intergovernmental committees by managing end-to-end secretariat functions, including preparing agendas, meeting papers, minutes, and action items. Responsibilities include coordinating logistics such as venue bookings and catering, ensuring...

  • Aps Level 6

    2 days ago

    Canberra, Australia Australian Government Therapeutic Goods Administration Full time

    APS Level 6 - $88,439 - $99,772 - Fairbairn, ACT Melbourne, VIC Use your clinical or scientific capability, and enthusiasm for dynamic and varied work, to have a direct impact on ensuring Australians have safe access to medicines and other chemicals. In our collaborative multi-disciplinary team, you would work at the heart of high-profile government...

  • Research Ethics Committee Secretariat Officer

    2 weeks ago

    Canberra, Australia AIATSIS Full time

    **Research Ethics Committee** **Secretariat Officer** **APS Level 6** This is an Identified position open to all Australian Citizens AIATSIS Application Pack APS 6 Research Ethics Committee Secretariat Officer **| 1** **Our Journey** AIATSIS has a proud identity as Australia’s only Aboriginal and Torres Strait Islander-led national cultural institution...

  • Secretariat Officer

    4 days ago

    Canberra, Australia Department of Industry, Science, Energy & Resources Full time

    Canberra **About the Department**: The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We...

  • Aps 5 - Committees & Secretariat Administration

    2 weeks ago

    Canberra, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Brindabella Park - ACT **The Role** The Directorate has an important opportunity for an APS 5 Administration Office within the Infrastructure Division (ID) Committee Secretariat team. You will need to demonstrate participation and leadership in delivering the secretariat framework with various stakeholders across Defence...

  • Aps 6 Communications and Engagement Officer

    2 weeks ago

    Canberra, Australia Hudson Australia Full time

    Showcase your exceptional written and verbal communication and stakeholder engagement skills in this embedded role within a Secretariat supporting an Independent Committee to undertake consultations in rural, regional and remote communities. 12 month non-ongoing contract. Canberra Civic location, with flexibility to work 2 days per week from home. S26...

  • Aps 6 Communications Adviser

    2 days ago

    Canberra, Australia Hudson Australia Full time

    **Showcase your strong communications, analytical, problem solving and stakeholder engagement skills in this important role within a high-profile taskforce that will have a meaningful impact on Australian society.** As part of a highly professional and experienced Secretariat, the APS 6 Communications Advisers will support a review panel, engaging with key...

  • Aps 6 Project Support Officer

    2 weeks ago

    Canberra, Australia Hudson Australia Full time

    **The Role** If you are an APS 6 Project Support Officer with strong written and oral communication skills, excellent organisational and planning skills and looking for a new contract in the new year, then this may be the role you have been looking for. **Duties** - Develop and support the delivery of relevant project, governance and assurance reports. -...

  • Aps 6 Secretariat Officer

    2 days ago

    Canberra, Australia Hudson Australia Full time

    **About the opportunity**: This role entails delivering a range of outputs to achieve effective and efficient delivery of secretariat services to forums in the Biosecurity and Compliance Group. These forums include but are not limited to, the Australia and New Zealand Biosecurity Cooperation, National Biosecurity Committee, Biosecurity and Compliance Board...