Accounts Administration Assistant

1 week ago

Kallangur, Australia Charlotte Mason College Full time

**THE ACCOUNTS ADMINISTRATION ASSISTANT WILL MEET THE FOLLOWING CRITERIA**

**Personal Values & Ethics**
- Be committed to the Christian Faith, holding to the beliefs and principals that CMC upholds.

**Key Result Areas & Duties - Responsibilities include**:

- Proficiency is use of MS Word and Excel and/or Google Docs and Google Sheets.
- Maintaining Accounts Payables in a timely manner to ensure Creditors are paid accurately and within terms.
- Accurately billing and maintaining School Fees to Parents and Carers, allocating payments and monitoring accounts on a regular basis.
- Billing of other fees and charges to parents and carers as applicable.
- Liaise with Parents and Carers in a respectful manner in regards to matters concerning school fees and adjustments to accounts and negotiating plans for payment where needed.
- Processing fortnightly payroll for College employees ensuring accurate payments and all claims for hours worked or additional expenses are properly verified.
- Assist in maintaining employee profiles in the Payroll system.
- Daily check and perform reconciliations on the College bank accounts.
- May be required to assist with College functions and events from time to time, particularly in matters of a financial nature - e.g. taking payments for events such as school musicals or fund-raising events.
- May be called upon to perform playground duty as per operational requirements from time to time.
- Assist the Bursar in other finance related functions as needed.
- Establish and maintain a culture of collaborative teamwork.
- Follow Organisational Authority in relation to the College Organisational Chart.

**Desirable Experience**:

- Experience in Credit Control in relation to recovering outstanding debts and initiating payment plans.
- Experience working in finance at an independent school, particularly in liaising with Parents and Carers regarding Fee Account balances.
- Experience working with Google Workspace, including Gmail, Calendar, Google Drive, Google Meet, Google Docs, Google Sheets & Google Forms.
- Experience working with The Alpha School System (TASS) School Management System, or a similar School Management system.

**Key Performance Indicators**
Items in this list may be altered as required and re-negotiated at periodic Performance Review meetings.
- Attend to all duties as required in the Key Result Areas section of your Contract
- Report directly to the Bursar, Business Manager, Principal or other delegated manager of specific areas of responsibility.
- Maintain and promote a personal Christian Faith in accordance with the College ethics and principles.

**Further Requirements**
- Must be an Australian Citizen or hold a current work permit.
- Must hold or be able to obtain a current ‘Working with children’ Blue Card for Queensland.

**Application checklist**:

- Cover letter addressing all the criteria
- Resume
- Personal Statement of Faith
- Pastoral reference from your current church leader (If possible)

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