Executive Assistant

3 days ago

Sydney, Australia UBS Full time

**Your role**

Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next?

We are seeking an experienced Executive Assistant to provide high level support to the Head of Global Wealth Management Australia & New Zealand, based in Sydney. You should be a self-motivated individual who takes initiative and enjoys working in a high-performance environment with a desire to proactively contribute to the business objectives and business culture.

We're looking for an Executive Assistant to:

- manage calendars including conference calls, travel, and client meetings
- assist with incoming and outgoing communications and coordination of department meetings in Australia and with offshore colleagues
- coordinate the production of presentation books and reports, meeting prep packets and ad hoc client material
- provide administrative and organisational support including invoice & expense administration
- assist with staff engagement initiatives

**Join us**

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?

**Disclaimer / Policy Statements**

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

**Your team**

You'll be working in the Wealth Management team in Sydney (Head, Chief-of-staff and EA) and play a key part in representing the business when dealing with internal and external parties. As an ambassador for the brand, you will be intuitive to the needs of the team and provide seamless support across a variety of situations.

**Your expertise**
- successful Executive Assistant experience, Wealth Management experience beneficial although not essential
- proficient in Microsoft Office and Outlook, TEAMS, Word, PowerPoint, Excel
- confident in creating sophisticated PowerPoint Presentations
- resilient with the ability to prioritise and work under pressure with tight deadlines
- keen attention to detail, organised and able to seamlessly multitask
- proven written and verbal communication skills
- comfortable interacting with colleagues at all levels
- flexible, adaptable, can-do attitude
- able to work flexible hours, when needed
- ability to support and cover multiple stakeholders (when required)*#LI-TC1

**About us**

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

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