
Administration Officer
1 week ago
Location: Melbourne | Eastern Metropolitan
Job type: Full time / From 28/01/2025 - 10/07/2025
Organisation: Schools (Government)
**Salary**: Salary not specified
Occupation: Education and Training
Reference: 1455547
**Location Profile**:
**Selection Criteria**:
1) Demonstrated capacity to communicate effectively and work cooperatively with a range of stakeholders.
2) Demonstrated organisational skills and attention to detail.
3) Ability to contribute to the development and implementation of process improvements within an office environment.
4) Commitment to professional learning and growth.
5) Proficiency in Microsoft Office systems, and software relevant to education settings (Excel skills and Compass experience looked upon favourably).
**Role**:
Balwyn High School (BHS) is a leading Victorian Government school, with a strong focus on providing a diverse range of school events and cocurricular programs to engage and develop our students. At BHS, we also place a strong emphasis on staff development and the collaborative and collegial relationship between Education Support (ES) staff and teachers.
The Administration Officer is the first point of contact for community members contacting our school, and is crucial to triaging queries and managing first impressions. The Administration Officer provides essential support across the school, assisting in daily operations, administrative tasks, and support to students and staff. The Administration Officer is a member of the supportive and friendly Finance and Administration Team, and works closely with the Business Manager and the broader school leadership team.
**Responsibilities**:
1. Reception duties
- greeting and directing visitors, answering calls and queries from parents and members of the community (including triaging queries to the appropriate contact).
2. Routine clerical and administrative support - mail, stock control, calendar management, receiving and initial processing of school forms and paperwork.
3. Liaise and provide information/support to community, students and staff.
4. Develop and implement strategies to ensure effective administration procedures.
6. Support the organisation and administration of camps, excursions, incursions, and school events (including our annual Presentation Night).
7. Record management and photocopying duties including filing of staff records and exam photocopying.
8. Data extraction and printing of standard reports from CASES21 and other software packages as required.
9. Assist with the maintenance of the student and family database.
10. Maintain a high level of confidentiality at all times.
11. Provide support to First Aid officer as required.
12. Provide ad-hoc support to other ES staff within the school.
13. Other duties as directed by the Business Manager or Principal.
**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
- A _specific response_ to all the selection criteria and position details. It is suggested that applicants limit their response to no more than 3 pages.
- The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.
**Conditions of Employment**:
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
-
Administration Officer
4 weeks ago
Melbourne, Victoria, Australia Refugee Legal Full timePOSITION: Administration Officer, Refugee Legal OVERVIEW OF ORGANISATION: Refugee Legal is an independent community legal centre specialising in refugee and immigration law, policy and practice.Refugee Legal has been assisting asylum seekers, refugees and disadvantaged migrants in the community and in detention for over 37 years and has substantial casework...
-
Administration Officer
1 week ago
Melbourne, Australia Quinlan Consulting Full time**Administration Officer Position** Our client, a member organisation represents a highly specialised group of medical professionals across Australia and New Zealand. In this highly collaborative environment, each team member plays a valuable role in supporting their mission. **The Position**: As Administration Officer, you will work with the head office...
-
Office Administrator
1 week ago
Melbourne, Australia PERSOLKELLY Full timeProgrammed currently have an exciting opportunity for an Office Administrator to join their Electrical Technologies division. Programmed currently have an exciting opportunity for an Office Administrator to join their Electrical Technologies division. **About the Role**: - Port Melbourne location - onsite parking - Join one of Australia's largest...
-
Office Administrator
2 weeks ago
Melbourne, Australia PERSOLKELLY Full timeOur client is a leading distributor who are seeking a capable and experienced Office Administrator to start asap in Mulgrave. Our client is a leading distributor who are seeking a capable and experienced Office Administrator to start asap in Mulgrave. An exciting opportunity exists to join this dynamic business for a capable and component Office...
-
Administration Officer
1 week ago
Melbourne, Victoria, Australia Private Advertiser Full time $60,000 - $80,000 per yearAdministration OfficerWe are seeking a proactive and detail-oriented Administration Officer to provide comprehensive administrative support across the organisation. This role will report directly to the Human Resources Manager and will play a critical part in ensuring the smooth and efficient operation of daily office functions, reception duties, site...
-
Administration Officer
3 days ago
Melbourne, Australia Corrections Victoria Full time**Administration Officer** Empower people and elevate your career - join Forensic Intervention Services. - **Support the team shaping forensic intervention in Victoria.**: - **Flexible working from home and office option.**: - **Earn $76,817 - $93,275 (VPS3) per year plus super.**: - **City-based head office.** FIS provides evidence-based screening,...
-
Administration Officer
20 hours ago
Melbourne, Australia Monash Health Full timeLocation: Melbourne | Eastern Metropolitan Job type: Part time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 61667 **We acknowledge the importance of the diverse...
-
Office Administrator
20 hours ago
Melbourne, Australia Hines Full timeOverview: When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. **Responsibilities**: As an Office Administrator with Hines, you will be supporting and working alongside the Senior Executive Assistant...
-
Office Administrator
20 hours ago
Melbourne, Australia Melbourne Full time**Overview** When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. **Responsibilities** As an Office Administrator with Hines, you will be supporting and working alongside the Senior Executive...
-
Office Administration
1 week ago
Melbourne, Victoria, Australia Hyspec Full time $45,000 - $60,000 per yearAbout UsHyspec Hydraulics has specialized in the design and engineering, manufacture, service, and product sales of mobile and industrial hydraulic equipment throughout Australia for over 30 years. Our reputation is built on quality, innovation, and customer service, and we are seeking an experienced and motivated Office Administrator to join our team.About...