Facilities Manager

Location

Sydney - 32 Carrington Street, Level 1

Business

Within our office business, this conviction guides every aspect of our work. Our signature structures not only define skylines but are also true destinations — bringing together office areas, retail spaces, and dining options all in one. And our high-end design capabilities and strong sustainability practices allow us to create properties that raise the bar for real estate everywhere. It’s why the world’s most respected businesses, non-profits, and start-ups choose us as their partner.

If you’re ready to be a part of our team, we encourage you to apply.

**Job Description**:
We are looking for an experienced Facilities Manager to join our team in the Sydney CBD. This role will be responsible for the compliance, safety, and satisfaction of directives relating to the allocated sites. This role will be creating positive relationships with the team, tenants and contractors, along with the support of continuous improvement initiatives.

**Key responsibilities**:
Ensure that a 24-hour emergency call-out service is provided for the site overall.
Guide, direct and motivate contracted service providers
Respond to reported issues and coordinate efficient and effective responses.
Manage the contract in accordance with Brookfield performance expectations, as directed, and Brookfield systems, policies and processes
Establish and manage ongoing relationships with relevant stakeholders.
Assist in the preparation for the Client an annual operating budget/s
Participate in Strategy Review, Asset, Business and Budget Planning
Provide analysis and recommendations in regard to Capital Expenditure for a 10 year period and any owner non-recoverable expenses.
Monitor and ensure that periodic meetings and reviews are held with subcontractors and suppliers.
Develop appropriate scopes of works and contract documentation to allow contracts to be tendered.
Tender the contracts as required and make recommendations and obtain relevant approvals to enter into contracts, as directed by the Snr Facilities Manager.
Prepare the contracts and ensure correct signing and completion.
Obtain and regularly update required sub-contractor certificates
Schedule and supervise the contracts to ensure that they are performed to the levels and for the frequencies as set out in the individual contract
Keep and monitor the stock of necessary spare parts for services, plant and equipment.
Prepare and administer relevant registers (including defects registers)
Administer house rules for the site
Assist to maintain an asset register of all plant and equipment.
Scheduling preventative maintenance activities, recording corrective works and cost history for the site and reporting on the maintenance service
Conduct periodic maintenance inspections of services, plant and equipment
Provide technical support and advice on building management issues to the Clients.
Develop and maintain an appropriate Fit out Guide for the Project.
Manage fit outs to ensure compliance with base building and minimise disruption to other tenants and services.
Regularly inspect the property and prepare reports identifying any risk areas which should be reported
Manage the tenant service requests to receive, monitor and address tenant requests and achieve best practice customer service levels.
Provide appropriate assistance to auditor teams for the purposes of 3rd party performance reviews and quality assurance, WHS and environmental audits.
Manage the facilities in accordance with the requirements of the Facilities Management contract
Monitor and review all reported incidents relating to the Project and arrange appropriate risk minimisation measures where required.
Conduct regular inspections of the property and maintain records of any risk areas ensuring notification to relevant stakeholders as required.

**About you**:
Degree or trade equivalent in Mechanical, Electrical, or Building Services Engineering.
Facilities Maintenance Management and / or Property Management qualifications.
Training in current WHS, QA and ideally environmental legislation and systems.
Familiarity with the operation of Services (lifts, fire, electrical etc.) and services delivery.
Ideally should hold a current first aid certificate.
Minimum 5 years’ experience in a facilities management role in a commercial (ie Office and Retail) environment.
Minimum 3 years’ experience in scoping, tendering and documenting subcontracts.
Minimum 5 years’ experience within a significant asset.
Minimum 3years experience in responsibility for Contract Management.
Minimum 5 years working in a site team environment