Administrative Assistant

7 hours ago

North Melbourne, Australia Performance by Design Full time

**The role**

We are seeking a proactive, detail-oriented, and enthusiastic **Administration Assistant**to join our dynamic team. This essential role involves managing essential business operations, supporting internal and external processes, and enhancing our organisational efficiency. If you excel at organisation, take initiative, and enjoy building smooth workflows, this is your opportunity to make a meaningful impact in a flexible, culture-driven environment.

**Key Responsibilities**
- Schedule and manage client meetings, calls, and project timelines
- Prepare meeting agendas, notes, and action plans
- Assist with onboarding clients, managing documentation, and ensuring a smooth experience
- Coordinate consultants’ schedules, travel arrangements, and arrange client meetings
- Maintain organised digital filing systems
- Support the preparation of client performance summaries and reports
- Update and manage client records within Salesforce/CRM tools
- Process invoices, client billing, and financial reconciliations
- Track expenses and manage reimbursement processes
- Act as a key contact for administrative enquiries
- Identify and improve workflow efficiencies

**What We’re Looking For**
- A post-secondary qualification in Business Admin or related related field is preferred but not required
- Admin experience is advantageous but not essential
- Strong organisational and time management skills, with a keen eye for detail
- Proficient in Microsoft Office Suite, Salesforce (or similar CRM tools), and financial systems like Xero
- Excellent written and verbal communication skills, with a customer-focused mindset
- Adaptable and proactive, with the ability to work independently
- A collaborative team player who demonstrates professionalism and discretion when handling sensitive information

**About Performance by Design**

At **Performance by Design**, we specialise in building high-performing, accountable team cultures. Combining insights from behavioural science with professional sports psychology, we help leaders implement systems that unlock their team’s full potential. Through tailored workshops, immersive online training, and ongoing cultural evolution, we guide businesses toward sustained success.

**Our Mission**: We don’t leave culture to chance.

We are committed to fostering positive, engaging workplaces that prioritise accountability, communication, and growth.

**Why Join Us?**
- Be part of a collaborative, high-performance culture
- Work alongside top-level athletes and facilitators
- Flexible hours and hybrid working environment
- Professional and personal development opportunities

**How to Apply**

Pay: $60,000.00 - $70,000.00 per year

**Benefits**:

- Work from home

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: Hybrid remote in North Melbourne, VIC 3051

Application Deadline: 09/01/2025

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