
Administration Support
6 days ago
Part time, fixed term (12-month contract)
- Location - Olivia Newton-John Cancer Wellness & Research Centre
- School hours
Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.
**About the Wellness and Supportive Care, Olivia Newton-John Cancer Wellness and Research Centre**
The integrated model of multidisciplinary care within Cancer Services relies on a dynamic, appropriately qualified, and skilled team to support patients undergoing care in both the Inpatient and Ambulatory settings, with a key focus on Integrated Wellness and Supportive Care.
The Wellness and Supportive Care administration roles provide an essential service in ensuring the smooth functioning of the Wellness Centre and key clinical services. The ONJ Centre provides an excellent opportunity to support the development of administration staff in enhancing and growing their skills and capability.
**About the role**
This position is based in the ONJ Cancer Centre and will provide administrative support to the Wellness Centre and the clinical services within the Wellness and Supportive Care Department. This role will undertake all administrative tasks related to exercise physiology, psychology, and massage, particularly clinical referrals, patient appointment scheduling and all correspondence with patients concerning their appointments.
The purpose of this role is to support the Wellness Coordinator and ensure all administrative activities related to registering, assembling, booking, communicating, sending documentation, under the direction of the Wellness Centre Coordinator is completed in a timely, efficient and effective manner.
A regular day will see you:
- Assist with all administrative support to the clinical services within Wellness and Supportive Care.
- Maintain and ensure appropriate collation of incoming referrals.
- Ensure complete and accurate registration of referrals, including electronic into hospital systems
- Book and register appointments for patients.
- Communicate appointment booking with patients.
- Generate appointment booking correspondence both electronic and paper.
**About you**
To be successful in this role you'll bring with you:
- Highly organised and the ability to prioritise work and multi-task in an extremely busy environment
- Demonstrated excellence in customer service
- Ability to work collaboratively as a supportive member in a large and diverse team.
- Well-developed communication skills including professional telephone technique.
- Accurate keyboard skills and sound administrative skills
- Ability to work in an environment of change and under pressure
- Good working knowledge of Trakcare, Mosaiq, Cerner Oncology, Web Scheduler and other health information systems
- Good understanding of medical terminology
**Our benefits**
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program
- Mentoring, learning and career development opportunities
- Onsite childcare, easy access via public transport, discounted car parking and end of journey facilities for cyclists
- Five weeks annual leave, plus purchased leave options
- Flexible working hours, prefable around school hours
**Inclusion at Austin**
**Work with us
-
Administrative Support Officer
10 hours ago
Heidelberg, Australia Banyule Community Health Full time**Position: Administrative Support Officer**: - **Location: Preston**: - ** Job Type**:Full time or 0.8 FTE, Fixed Term until 30 June 2026** **Join one of Victoria's biggest community health providers with great work culture. Make a real difference to the lives of carers by contributing at leadership level, ensuring effective and efficient service...
-
Administrative Support Officer
5 hours ago
Heidelberg, Victoria, Australia Banyule Community Health Full time $55,000 - $70,000 per yearPosition: Administrative Support OfficerLocation: PrestonJob Type: Full time or 0.8 FTE, Fixed Term until 30 June 2026Join one of Victoria's biggest community health providers with great work culture. Make a real difference to the lives of carers by contributing at leadership level, ensuring effective and efficient service delivery.YOUR NEW...
-
Administrative Support
2 weeks ago
Heidelberg, Australia Mercy Health Full time**ABOUT THE ROLE**: - The genetic administrator will work closely with the team to ensure best patient care. They will also need to work independently gathering information from other health services to provide all relevant information to the genetic counsellors. This department is part of Mercy Perinatal who provides multidisciplinary care to high risk...
-
Administration and Office Support
1 week ago
Heidelberg, Australia Absolute in Home Care Full timeWhat you'll need to succeed - Previous experience or work in a high-level administrative position is desirable - Be proactive and a self-starter - Previous experience managing tasks at the one time - Good Computer skills and the ability to learn and maintain client information through relevant data bases - Excellent time management skills and an ability to...
-
Administrative Assistants
2 weeks ago
Heidelberg West, Australia Darling Daughters Full time**Job Title: Office Administration** **Location**: Heidelberg Heights **Organisation**: Darling Daughters **Position Type**: Casual (with the possibility of transitioning to a permanent role) **About Us**: **Skills and Experience**: - **NDIS Background**: Strong understanding of NDIS processes and systems. - **Rostering Experience**: Previous experience in...
-
Male Disability Support Worker
2 weeks ago
Heidelberg Heights, Australia SUPPORT NEST Full time**WHO WE ARE** We support people with disabilities of all ages and needs in their homes and the community by providing high-quality services. Our mission is to create a world where disability is no longer an obstacle to achieving life goals and making a positive contribution to the community. If you share our passion for making a difference and empowering...
-
Administrator
6 days ago
Heidelberg, Australia Austin Health Full time**Reference Number**:2141 **Category**:Administration and support **Department**:ICU, Emergency & Endocrinology **_Are you a current Austin Health employee?_** - Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly...
-
Administrator
2 weeks ago
Heidelberg, Australia Austin Health Full time**Full time, Permanent Role**: - **Austin Campus**: - **$67-70K base + salary packaging + super** Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by...
-
Administrative Assistant
1 week ago
Heidelberg, Australia Austin Health Full time**Reference Number**:2427 **Category**:Administration and support **Department**:Speciality & General Medicine **_Are you a current Austin Health employee? _** - Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly...
-
Administration Assistant
2 weeks ago
Heidelberg, Australia Mercy Health Full time**ABOUT THE ROLE AND THE DEPARTMENT**: - We are currently looking for an Administration Assistant to provide secretarial support to the Department of Paediatrics located in Heidelberg. The role will be responsible for undertaking a variety of high-level administration and organisational skills to support the day-to-day running of the Department. - The...