Travel and Expense Claim Administrator

2 weeks ago

Sydney, Australia Downer Group Full time

We currently have an opportunity for a **Travel and Expense Administrator **to join our team. This position will take full ownership of the end-to-end travel and expense process within the Downer Professional Services business. This critical role involves managing all aspects of travel bookings, establishing and maintaining robust tracking systems for current and outstanding travel, and ensuring the business meets monthly travel objectives.

Beyond the day-to-day responsibilities, the administrator will book and reconcile travel claims, prepare client invoices, and build strong relationships with subcontractors, including following up on outstanding claims.

**What you’ll bring**
- Ability to own and manage processes from start to finish, with a strong sense of responsibility, accountability and attention to detail.
- Intermediate-level skills in MS Excel, with the ability to use formulas, pivot tables, and data analysis tools effectively.
- Demonstrated ability to build & maintain relationships with internal & external stakeholders, including subcontractors and clients, with the ability to communicate at all levels.
- Familiarity with travel booking platforms, expense tracking tools, and reconciliation processes.
- Understanding of organizational policies, financial regulations, and compliance requirements related to travel and expense management.Knowledge of fundamental accounting practices, including invoicing, expense reconciliation, and financial reporting.

More than anything, you’ll have a strong work ethic, a positive attitude, and a drive to provide high quality outcomes for the Social Infrastructure and Citizen Services business unit and our clients.

**Why work for us?**

Working for the Social Infrastructure and Citizen Services business unit, means every day you will be enabling our communities to thrive. With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to our future. You’ll also find a range of benefits available such as:

- Training and development to support your career.
- Internal career opportunities across the Downer Group business.
- Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts.An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.

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