Executive Assistant

**Role Purpose**:
The Executive Assistant (EA) will support two leaders and provides high-level administrative and strategic support to senior executives, enabling them to operate effectively and efficiently. This role requires strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

**Key Responsibilities**:

- **Executive Support**:Manage complex calendars, coordinate meetings, and handle travel arrangements for the executive team.
- **Stakeholder Management**:Liaise with internal and external stakeholders, including senior leadership, board members, and key business partners.
- **Meeting Coordination**:Prepare agendas, take minutes, and ensure follow-ups on key actions from leadership meetings.
- **Document Management**:Draft, edit, and review reports, presentations, and communications on behalf of executives.
- **Confidentiality & Discretion**:Handle sensitive information with the utmost confidentiality and professionalism.
- **Operational Efficiency**:Identify opportunities for process improvements and assist in strategic initiatives to enhance executive productivity.
- **Project Support**:Assist in the planning and execution of business projects, providing administrative and coordination support.
- **Expense & Budget Management**:Track expenses, process invoices, and manage budgets related to executive activities.
- **Office & Event Coordination**:Organise corporate events, team offsites, and internal functions as required.

**Key Competencies & Skills**:

- Strong organisational and time management skills with the ability to prioritise tasks.
- Excellent verbal and written communication skills.
- High level of professionalism and discretion in handling confidential information.
- Ability to anticipate needs and proactively provide solutions.
- Strong attention to detail and problem-solving abilities.
- Ability to build relationships and work effectively with diverse teams.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with digital collaboration tools.
- Flexibility and adaptability in a dynamic, fast-paced environment.

**Qualifications & Experience**:

- Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
- Experience supporting senior executives in a corporate environment, preferably within transport, logistics, or a related industry.
- Demonstrated ability to manage multiple priorities and deadlines.
- Experience in event coordination and stakeholder management is desirable.

**Why Join TGE?**:

- Be part of a dynamic company driving innovation in the transport and logistics sector.
- Work in a fast-paced, high-impact role with exposure to senior leadership.
- Enjoy a supportive and collaborative workplace culture that values professional development.
- Competitive salary package and benefits.

**How to Apply**
If you are a proactive and highly organised professional looking to take the next step in your career, we invite you to apply. Please submit your resume and a cover letter outlining your suitability for the role.

**Team Global Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.**

**About Team Global Express**

**Why TGE**

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

**What we offer**
- Competitive salary above industry standards
- Upskilling, training, mentoring and more to support your career development journey
- Fun and practical employee perks and discounts
- Flexible work, including work from home
- Inclusive parental leave policy that supports all parents & carers
- Peer recognition awards acknowledge when you go above and beyond.

**An inclusive workplace, works for everyone**

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

**Our recruitment process**

**Other things to note**
- When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.
- TGE is listed as one of LinkedIn’s Top Companies of 2023 and 2024 in Australia.