Office Manager

3 days ago

Byron Bay, Australia Smart Energy Full time

Full-time basis, Monday to Friday hours
- Work in paradise 5 minute walk to the beach
- Technology driven (Byron Bay based) start-up, already a recognised market leader

Smart Energy, a leading company in the energy sector with 11 Sales Offices across Australia and its Headquarter located in Byron Bay, is seeking a highly organised and motivated Office Manager to join their team. The Office Manager is responsible for looking after the Head Office management meanwhile providing support and resources to Sales Managers running their offices. This role is offered on a full time basis working from our Byron Based office.

**Objectives**:

- Ensure the smooth operation of the business addressing any issues that may arise.
- Implement policies and procedures to increase management efficiency, monitor bills and expenses to ensure financial control and provide resources to all departments to ensure operational flow.
- Coordinate internal and external resources allocation and cultivate relationships with Sales Managers and external stakeholders.

**Responsibilities**:

- Ensure office efficiency by maintaining common areas, organising procedures, handling correspondence, managing systems, and overseeing supplies and equipment.
- Provide direct administrative support as needed.
- Mailing and shipping packages (sales bibles, order forms, ID Badges)
- Oversee and maintain office equipment, identify needs and acquire supplies, manage vendor relationships, and coordinate stationary deliveries.
- Manage property, cleaning, maintenance and waste.
- Oversee expenses and approve bills: Head Office and Sales Offices.
- Monitor Stocks and Approve Sales Materials Orders (Uniforms and Marketing Collateral)
- Ensure all vehicles are registered and insured.
- Ensure all leases are paid and renewed.
- Onboarding and Offboarding support.
- Inventory Control.
- Data Entry team support.
- Tech Support (Gmail, Signature Satori and Zoho)
- Order Sales Supplies (Sales Bibles and Order Forms)
- Action insurance in case of accidents.
- AD HOC issues and projects

**Requirements**:

- Experience in a similar role
- Excellent organisational and multitasking abilities
- Strong communication and interpersonal skills
- Proficiency in Google Sheets
- Knowledge of fleet management, property management, and inventory control

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