Program Assistant

7 days ago

Ballarat, Australia Ballarat Health Services Full time

Ballarat Central, VIC, AU, 3350

**$29.57 per hour + salary packaging |**Program Assistant - Central Intake**
**Fixed Term opportunity at Full Time (40 hours per week with ADO) or Part Time applicants welcome (minimum 24 hours)**:
**About the Role**

Grampians Health Ballarat is looking for a detail oriented Program Assistant to join the Central Intake team. You’ll play a key role in managing referrals, ensuring clients access the care they need promptly. This is a fixed-term position until August 2025, with flexible work hours. The role is suited for those with strong data entry skills and a commitment to exceptional customer service. This role is Monday - Friday (no weekend work).

**Key Responsibilities**
- Manage incoming referrals and direct them to the appropriate teams
- Enter referral information accurately into the patient administration database
- Assist with the coordination of patient care requests
- Ensure timely and accurate data entry of all relevant information
- Support the team in maintaining the smooth operation of the intake process

**Skills & Experience**
- Excellent communication and problem-solving skills
- Strong organisational and time management abilities
- Efficient and accurate data entry skills
- Experience in administration or customer service (healthcare preferred)
- Ability to handle competing demands with attention to detail

To see a full copy of the Position Description, please click here.

Interested?

contact **Angela Tudor, Allied Health Informatics Coordinator** at **0491 351 872** for a confidential discussion.

If you are currently employed at Grampians Health, please sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying.

**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

**Culture & Benefits**
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Access to Staff Fitness program
- Staff rewards and recognition programs

**Ballarat Region**
Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

**Diversity and Inclusion**

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

  • Program Assistant

    1 hour ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Part time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Health and Allied Health Reference: 18552 **Allied Health Program Assistant (Reception and Administration role)** **Permanent Part Time** **64 hours per fortnight (4 days a week)** **$29.57 per...

  • Program Assistant

    1 week ago

    Ballarat, Australia Ballarat Health Services Full time

    **Program Assistant (Administration)** **Allied Health Directorate** **Permanent Part Time - 7.6 hours (1 day) per week** **HS1 ($29.57 base rate per hour).** The Allied Health Directorate currently has opportunity for a Program Assistant (Administration) to join our team in a permanent part time capacity. As a Program Assistant with us you have...

  • Program Assistant

    7 days ago

    Ballarat, Victoria, Australia Ballarat Health Services Full time

    **Program Assistant (Administration)****Allied Health Directorate****Permanent Part Time - 7.6 hours (1 day) per week****HS1 ($29.57 base rate per hour).**The Allied Health Directorate currently has opportunity for a Program Assistant (Administration) to join our team in a permanent part time capacity.As a Program Assistant with us you have opportunity to...

  • Program Assistant

    1 hour ago

    Ballarat, Australia Ballarat Health Services Full time

    **Allied Health Program Assistant (Reception and Administration role)** **Permanent Part Time** **64 hours per fortnight (4 days a week)** **$29.57 per hour** **About the Role** Grampians Health Ballarat is seeking an Allied Health Program Assistant to join our team in a permanent part time capacity, 4 days a week. As a Program Assistant with us you have...

  • Program Assistant

    7 days ago

    Ballarat, Australia Grampians Health Horsham and Dimboola Full time

    Location: Ballarat Central, VIC, AU, 3350 **$29.57 per hour + salary packaging |**Program Assistant - Central Intake** **Fixed Term opportunity at Full Time (40 hours per week with ADO) or Part Time applicants welcome (minimum 24 hours)**: **About the Role** Grampians Health Ballarat is looking for a detail oriented Program Assistant to join the Central...

  • Allied Health Program Assistant

    2 days ago

    Ballarat, Australia Grampians Health Horsham and Dimboola Full time

    Location: Ballarat Central, VIC, AU, 3350 **Up to full time (80 hours per fortnight with a monthly ADO)** **$29.57 per hour** **6 months fixed term role** **About the Role** Grampians Health Ballarat Allied Health is seeking a Program Assistant (Administration) to join our team in a 6-month fixed term capacity, Commencing March 2025 until August 2025....

  • Allied Health Program Assistant

    2 days ago

    Ballarat, Australia Ballarat Health Services Full time

    Ballarat Central, VIC, AU, 3350 **Up to full time (80 hours per fortnight with a monthly ADO)** **$29.57 per hour** **6 months fixed term role** **About the Role** Grampians Health Ballarat Allied Health is seeking a Program Assistant (Administration) to join our team in a 6-month fixed term capacity, Commencing March 2025 until August 2025. The role is...

  • Private Rental Assistance Program Support Worker

    6 days ago

    Ballarat, Australia Uniting Vic.Tas Full time

    **Part-time (45.6 hours per fortnight), permanent role, based in Ballarat**: - **Increase your take home pay with up to $15,900 in salary packaging benefits.**: - **10% gap discount for childcare services with Uniting Early Learning** **Your new role**: As a Private Rental Assistance Program (PRAP) worker, you will provide financial and practical...

  • Program Coordinator

    2 weeks ago

    Ballarat, Victoria, Australia Victorian Government Full time $60,000 - $80,000 per year

    OverviewWork Type: Ongoing - Part-timeSalary: Salary not specifiedGrade: Grade in advertisementOccupation: Community servicesLocation: Grampians - BallaratReference: VG/1880664A great opportunity to become the coordinator for the community for the social support group programAbout the role:The Social Support Group Program Coordinator leads the planning,...

  • Program Coordinator

    7 days ago

    Ballarat, Victoria, Australia beBeecare Full time $28,000 - $32,316

    Job Title: Program Coordinator">We are seeking a highly motivated and organised professional to assist our Coordinator in managing programs, incident reporting writing and purchasing supplies, along with supporting them with compliance related tasks.">The successful candidate will have experience in running programs with school aged children and supervisory...