Human Resources Coordinator

**HUMAN RESOURCES COORDINATOR**

**REPORTS TO **Director of Human Resources and Strategic Operations

**DIRECT REPORTS **Nil

**KEY RELATIONSHIPS **Executive Team Leaders of sections
Principal’s Personal Assistant
Payroll Department
IT Department

**PURPOSE **To provide administrative support to the Director of Human Resources and Strategic Operations and to coordinate the Human
Resources processes across the School.

**ENVIRONMENT **This position is a 38 hours per week role, Monday to Friday. The span of hours will be 8:00am to 4:00pm, with reasonable additional
hours required when necessary.

**KEY AREAS OF RESPONSIBILITY**

**Human Resources**
- Manage the flow of work for the Director of HR and Strategic Operations
- Manage the HR Departments diary and scheduling of interviews and appointments
- Coordinate end to end recruitment including developing job briefs and position

descriptions, advertising, screening, interviewing, preparation of employment contracts
and the collation of information for employees
- Coordinate on boarding processes, including new staff induction programs
- Manage internal systems for data accuracy of employee information
- Maintain, monitor and record all staff movements
- Maintain records and documentation for the employee lifecycle
- Provide general HR advice and guidance
- Conduct regular audits to ensure the School is compliant with relevant legislation and

mandatory staff requirements i.e. Working With Children Check, National Criminal Record
Check and VIT registration
- Coordinate the Feedback and Recognition process
- Coordinate Workers Compensation claims and documentation
- Participate in HR Project work as required including IT and process improvement
- Maintain evacuation checklists
- Ensure the Human Resources area of the Staff Portal is monitored for accuracy
- Prepare reports and data on employee related matters
- Comply with Occupation Health and Safety procedures
- Ensure that the diversity of all children, including (but not limited to) the needs of

Aboriginal and Torres Strait Islander children, children from culturally and linguistically
diverse backgrounds, children with disabilities, and children who are vulnerable needs
are met
- Other duties as directed by Director of Human Resources and Strategic Operations

**VALUES AND BEHAVIOURS
**Expected behaviours**
**Category**

Demonstrates personal integrity and strong work ethic
**Values **Behaviour demonstrates a team approach

Is open to new ideas and opportunities

**Communication **Communicates effectively, especially with adults

**School standards **Always focused on the needs of the School
Always respectful of others
Adds value to the team and the School
Complies with all school policies

**Business outcomes **Looks ahead and anticipates new directions
Understands how teams work and utilises the skills of team
members

**Productivity **Self driven and displays personal effectiveness
Manages stressful situations well
Displays sound problem solving and decision making skills
Possesses technical skills required to be proficient in the role
Shows critical reflection on own work

**Continuous **Reviews performance data to identify areas for improvement
**improvement **Considers the bigger picture when thinking about a problem

Understands and adjusts to change

**Planning **Demonstrates organisational skills
Develops project plans with clear process and outcome

**TECHNICAL KNOWLEDGE AND JOB SPECIFIC SKILLS**

Knowledge of:
- The Lowther Hall context
- Workplace legislation, award interpretation and HR best practice
- Standard software packages and the ability to learn company specific programs
- Synergetic software and/or other data bases
- School Box, Parent and Staff Portal

Skills required:
- Formal qualifications in Human Resources (Highly desirable)
- At least 2 years’ experience in a similar role (previous school experience desirable)
- Advanced skills in administration and computer literacy (Microsoft Office - Word, excel and
- Powerpoint and GoogleDocs are essential)- Superb attention to detail and accuracy
- Excellent communication skills and the ability to work as part of a team
- Adaptable and able to work in a high volume role
- Effective time management strategies and the ability to prioritise a pressured workload
- Strong interpersonal skills and confident to communicate with a wide variety of teams and
- stakeholders in the organisation- Customer focused and always looking for new ways to drive efficiencies
- Proficient in organising and coordinating complex processes
- A current and appropriate WWC check or the willingness to obtain
- An understanding of child safe standards
- Current Level 2 First Aid and CPR Certificate - with a commitment to on-going training
- Current anaphylaxis management qualification
- Current asthma management qualification

**PERSONAL ATTRIBUTES**
- Sound judgement with regards to people and situations
- Integrity, discretion and confidentiality
- Organisation