Office Administrator

6 days ago

Mentone, Australia The Airflow Co Full time

The Airflow Co is locally based small business specialising in Heating and Cooling.

Based locally in Mentone, this role would ideally be suited to a local bayside resident.

Our busy factory and office is in need of an administration person to increase the efficiency of day to day quotations, sales and installation.

We are offering the role for either a full time or part time capacity, with an emphasis on keeping a work life balance and flexibly for family life.

Once the training for the role is complete and you have proven the ability to for fill the requirements of the role, we can offer flexible working arrangements. This will include the ability to work remotely with company laptop and mobile phone.

We operate Monday to Friday - 9-5pm

This role would be well suited to someone with any experience dealing with customer service and the general public. This may include retail, hospitality, sales or any type of trade administration experience. Any experience in the Heating and Cooling industry would be highly desirable however is not essential as all training will be provided.

**Position/Job Description**

The individual will require a strong focus of customer service, an attention to detail and follow-up, the ability to manage multiple tasks/ jobs simultaneously, excellent communication skills combined with fast efficient computer skills.

You will be working closely alongside a friendly small team, where each person has a key role in maintaining the overall efficiency of the workflow process and ultimately the satisfaction of our customers.

You will be working with and under the instruction of our company director and our installers, therefore it is paramount to have the ability to get along with others and work well in a team environment. The position requires you to also work and communication closely with our other trade teams and suppliers, therefore building good relationships and strong communication skills is a must.

**Role tasks include**
- Answering phone calls from general public, understanding the type of enquiry and distributing or processing accordingly.
- Invoicing and paying accounts.
- Sending purchase orders to suppliers as well as dealing directly with suppliers to arrange orders and delivery times.
- Calling trades people to gain or provide information on job status / issues.
- Working in account software to reconcile payments.

Computer skills and software
- Job management and scheduling
- Entering customer information, creating quotes, processing quotes to orders, creating purchase orders, processing order to invoice.
- Processing payroll
- Microsoft Office, word, excel.

This roll require someone who can work in a team or solo.

Please note all training with accounting and CRM software to be provided.

**Salary**: $32.00 - $36.00 per hour

**Benefits**:

- Company car
- Work from home

Schedule:

- 8 hour shift
- No weekends

Supplemental pay types:

- Overtime pay
- Penalty rates

Ability to commute/relocate:

- Mentone, VIC 3194: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office administration: 2 years (preferred)

Work Authorisation:

- Australia (required)

Work Location: Hybrid remote in Mentone, VIC 3194

  • (Vic) Administration Officer

    17 hours ago

    Mentone, Australia Allity Full time

    Full Time Employment Opporunity - Increase your take home pay with Not for Profit Salary Packaging - Based in Mentone **Allity is part of the Bolton Clarke Group**, one of Australia’s largest independent, not-for-profit providers of home care, retirement living and residential aged care, operating nationally and internationally with 88 Aged Care Homes...

  • Administration Assistant

    2 weeks ago

    Mentone, Australia Placing Heads Full time

    Be Valued and appreciated - Lots of on-site parking - Fun, warm yet professional team **_The Company_** Do you just get Administration and love every aspect of it ? Would you like to upgrade your work life where your contribution will be valued and appreciated? This Logistics company is growing, are innovative, are forward thinkers and want to take you...

  • Finance and Administration Assistant

    2 weeks ago

    Mentone, Australia Placing Heads Full time

    **Finance and Administration Assistant**: - Full Time - Mentone, Vic **_The Company_** Our clients have for the last 15 years been delivering integrated, end-to-end supply chain and logistics expertise, with unprecedented care and integrity nationally to their clients. They have an amazing team that is committed and motivated by the commercial growth and...

  • Payroll Administration Officer

    1 week ago

    Mentone, Australia THE TRUSTEE FOR B S STILLWELL ADMINISTRATION TRUST Full time

    **_Are you a dynamic, driven, customer focused individual looking for your next challenge?_** If this is you, we are seeking a passionate payroll professional who can immerse themselves into a standalone end-to-end payroll position. This role is part of the People and Culture team and is based in Mentone. It is a hybrid role, so there is capacity for work...

  • Office Admin, Roster Coordinator and Ndis Support Coordinator

    4 days ago

    Mentone, Australia Providence Healthcare Pty Ltd Full time

    Providence Healthcare, a registered NDIS provider requires for an immediate start an additional Administrative officer/Roster coordinator and Support Coordinator for its NDIS support workers and clients. You will ideally: - Have a thorough knowledge of the NDIS - Be an experienced roster coordinator and administrator - Have clear and effective...

  • Customer Service Officer

    2 weeks ago

    Mentone, Australia McCormick & Company Full time

    **Customer Service Officer, Moorabbin Victoria** - Part-time (Job Share) position working 2 days per week (Monday, Tuesday) - Global organisation with possibility of moving to full-time - Annual pay reviews and bonus program in place (MIB) In this role, you will have the opportunity to contribute to the smooth operation of customer service and order...

  • Canteen Manager

    3 days ago

    Mentone, Australia St Bede's College Full time

    **Role Description/Criteria** **What you'll be doing** - Financial Management and Operations - Stock Control and Procurement - Vending Machine Management - Supplier and Stakeholder Relations - Menu Planning and Food Preparation - Special Events and Catering - Food Trends and Innovation Analysis - Staff and Volunteer Management - Compliance and Safety -...

  • Inbound Transport

    1 week ago

    Mentone, Australia McCormick Full time

    **Inbound Transport & Receiving Coordinator**: - 8-12 NORTHERN AVENUE, VIC, AU, 3194 - Full-time on-site opportunity (8am-4pm) Monday - Friday, based in Moorabbin - Collaborate across teams in a fast-paced warehouse - Career growth and development opportunities, ensuring a rewarding career path We’re seeking a detail-oriented and proactive Inbound...

  • Territory Manager

    2 weeks ago

    Mentone, Victoria, Australia Simplot Australia Pty Ltd Full time $90,000 - $120,000 per year

    In Australia, the J.R. Simplot Company's core operations are food manufacturing and agriculture, encompassing potato, vegetable, seafood and sauce operations. We supply a wide range of frozen, shelf-stable and chilled products to major retail and foodservice customers in Australia and New Zealand. The Simplot Global Food business includes 17 food...

  • Operations Manager NDIS

    2 days ago

    Mentone, Victoria, Australia Carestays Full time $80,000 - $120,000 per year

    About CarestaysCarestays is a growing NDIS-registered organisation providing Supported Independent Living (SIL), Short-Term Accommodation (STA), and respite services across Victoria.We deliver high-quality, participant-centred care that promotes independence, dignity, and community inclusion.As we expand into new regions – including our upcoming Mentone...