Admin Assistant

1 week ago

Keysborough, Australia Buildsafe Full time

**About Us**
Buildsafe is an innovative leader within the building and construction space, providing height safety systems and solutions. We are fast paced, ever evolving and constantly challenging ourselves to be the best we can be
As a company, we place strong emphasis on developing and building strong relationships with our partners and clients, including our most important partnership - our people

**The Role**
The Admin Assistant exists to provide support to multiple departments including office management, Human Resources, recruitment, purchasing, compliance and internal stakeholders across all branches in Victoria. The role also provides support to our Senior Leadership Team and the broader business where required and ensures our office runs smoothly in all aspects.

**About YOU**
- You are someone that isn’t afraid to roll up their sleeves to get the job done.
- You are able to work seamlessly across various aspects of our business and your attention to detail will be second to none.
- You get pleasure in working with a team to achieve, no matter how big or small the task.
- You will have excellent verbal and written communication and be able to multi-task as well as manage work priorities from different stakeholders.
- You will enjoy working in a supportive team that are passionate about what they do.

**Key Responsibilities**
- Oversee smooth operations of our Keysborough HQ - greeting clients, ordering supplies, maintaining shared spaces, mail distribution, etc.
- Booking of all external training & maintaining registers of tickets/licenses.
- Administrative support for our senior leadership team - reconciling credit cards, preparing presentations/docs as required.
- Collating weekly toolbox meetings for our branches.
- Supporting in the implementation of WHS initiatives & safety related administration as required.
- Update & maintain adequate record keeping.
- Preparing employment contracts, variation of contracts and letters.
- Support where required with our blue collar recruitment & onboarding/offboarding of staff
- Support with the organisation of staff events and functions.
- Manage shared inboxes and distribute workflow accordingly.

**What’s in it for you?**
- Potential Hybrid/WFH option (after training period)
- Free on-site parking
- Access to on-site gym
- A supportive leadership team and excellent culture
- Monthly team lunches
- Reward & Recognition Programs
- Social Events Calendar
- Employee Assistance Program for you and your loved ones

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