Administration Officer

Carry out and oversee the day-to-day financial operations of the Blue Mountains Cultural
Centre and associated services. This position assists the Director with the administration
of human resources, grants, contractors and Council administrative processes.

**RELATIONSHIPS
**Reports to**:Manager - Arts and Cultural services

**Report to: (Position Number) **P00715

**Staff Responsibility**:Nil

**Key Internal Relationships**:Arts and Cultural Services staff, finance and
strategic finance teams.

**Key External Relationships**:Contractors, debtors, suppliers

**KEY RESPONSIBILITIES
- Contribute to help Council deliver its sustainability goals.
- Ensure administrative systems are maintained to support the Cultural Centre’s

activities and tasks are organized and conducted efficiently and cost effectively.
- Monitor and accurately maintain the Centre’s financial accounts and purchasing

activities.
- Support the overall efficient administration of the Cultural Centre’s operations
- Ensure clear communication between the Cultural Centre, Blue Mountains City

Council, our agents and clients.

**Guiding Principles
- We act as one organisation responding to the changing needs of our community while

protecting and enhancing our World Heritage environment
- We are strategy led, driven by our Community Strategic Plan with clear priorities and

focus
- We are service focused we continuously improve service provision and provide

excellent customer service
- We collaborate and work together to achieve our outcomes
- We ensure safety and well-being is at the centre of our organisation, operations and

culture for our employees, our community and our environment
- We are a socially, environmentally and financially sustainable organisation, living

within our means, ensuring best value resource allocation
These Guidelines complement the Council’s adopted Values of: Work Together; Work
Safe Home safe; Service Excellence; Value for Money; Trust and Respect; and,
Supporting Community

**Workplace Health & Safety**

Ensure compliance with WHS obligations and responsibilities as outlined in Councils
policies and procedures and under the relevant WHS legislation. These include but are
not limited to identifying potentially unsafe situations or work practices and notifying your
Supervisor or Manager (or the Health, Safety Manager/Area Safety Representative);
never performing a task that you believe is dangerous or for which you do not have the
experience, or have not received appropriate instructions and training or where the correct
equipment to carry out the task safely is not available; always work in a safe manner and
in accordance with safety instructions, where applicable; use the work equipment supplied
for the job, in accordance with the manufacturer's instructions), and any personal
protective equipment, which the Council deems necessary and has provided; be safety
aware and report any actions to your line manager which will assist the Council to meet
its legal workplace health and safety obligations.

You have the right to cease or direct cessation of unsafe work. In addition you are required
at all times to comply with Councils Asbestos Management Plan and Policy.

**COMMUNICATION
- This job requires written communication skills which enable the job holder to write

standard correspondence (memos, letters etc) following prescribed formats.
- The jobholder is required to provide information to customers and assist with routine

service problems and should recognise when a problem is 'too delicate' or 'volatile' to
be handled by self and refer to others.
- Required to provide service to internal customers as a regular part of the job. Service

includes answering queries, providing documentation, sourcing advice and referring
queries to appropriate personnel.
- Responsible for frequent coordination of and communication with other workers to gain

cooperation for work production or service quality.
- This job requires communication skills which enable the job holder to perform the

following activities:

- Provide information and explain situations
- Participate in meetings/group discussions
- Advise, recommend or counsel
- Train one-to-one
- Sell, persuade, influence
- Negotiate agreements
- Resolve conflict
- The job holder is required to interact with the following groups or individuals within the

council on a regular basis and for the purpose shown below:

- Provide and obtain information:

- Committee Meetings of Council
- Section Managers
- Department/Division Heads
- Advise or recommend:

- Section Managers/Team Leaders
- Other Council Employees (not including direct reports)
- Members of the public/residents/ratepayers
- Consultants, solicitors and other professionals
- Government officers (eg Roads & Traffic Authority, Dept of Local Government)
- Applicants for employment
- Community organisations - service clubs etc
- Local Business
- Negotiate or persuade:

- Commercial/industrial/development represe