Team Administration Coordinator

**Are you a highly organised professional with a knack for administrative excellence? Take hold of a monster opportunity and join our Investments team as a Team Administration Coordinator**

**Why join us?**
- You'll get 14% super as standard, to help your future come alive.
- Unleash your potential and build a career to be proud of through excellent training and development opportunities.
- Balance your work between in-person days at our purpose-built hubs and working from home.
- In the office, enjoy end of trip facilities, a yoga and multi-faith room, parent and carer rooms, quiet rooms, BrewHub coffee facilities, and collaborative team spaces.

**About the role**

We’re all about helping our members make the most of their money. And while they pursue their goals, you can too. As a Team Administration Coordinator (known internally as an Investments Administration Associate), you’ll provide top-notch admin and secretarial support to our Investments team, supporting up to three Investment business units.

Day to day, you'll:

- Provide high-quality, confidential admin support to relevant Heads of. This includes diary management, travel, team meeting coordination, and expense management.
- Manage travel arrangements for all relevant team members. This includes domestic and international travel.
- Coordinate internal and external team meetings, off-sites, workshops, functions, and events. You'll handle scheduling, booking rooms, organising catering, and overseeing the process.
- Manage document libraries, intranet pages, SharePoint sites, and Business Unit organisation charts.
- Prepare Board, Committee, and Management papers, presentations, and supporting information.
- Handle general administrative activities including onboarding and offboarding team members, managing stationery, equipment, and building access.
- Manage expense reports. This includes coding and reconciliation of corporate credit cards, staff reimbursements, and other payments.
- Review monthly cost centre reports. You'll highlight items requiring action or follow-up.
- Provide support and backfill for the Executive Assistant and other Investments Administration Associates as needed.

This role is based in **Brisbane** and is available as a max-term/secondment opportunity ending in December 2025. We’re also open to **part-time workers** and offer flexible working options to suit your needs.

**About you**

It goes without saying you'll be a great communicator with top notch interpersonal skills. We'll also expect you to pick up problems and come up with quick, creative ways to solve them. It's quite likely you tick some of the following boxes too:

- You’ve got a proven ability to manage sensitive and time-critical admin and reporting functions.
- You’re great at working under pressure and meeting tight deadlines.
- You’ve got experience in a similar role, preferably within a superannuation fund or other financial institution.
- You’re highly skilled in MS Word, Excel, PowerPoint, and Outlook.
- Your communication skills are excellent, both verbal and written, with attention to spelling, grammar, and presentation.
- You’re organised and can think clearly and calmly.
- You can work independently with mínimal supervision.

**About us**

Our 2.3 million members trust us to take care of almost $300 billion in retirement savings. And we help them take charge of their finances and face the future with confidence. Our inclusive culture means you’ll be valued and heard in a respectful workplace. We've created an environment where you can be yourself and do amazing work. It's that simple.

We don’t want to leave you with a monstrous wait. So, you’ll hear from us after the closing date to find out whether you’ve made it through to the next round or not. Being fair and up-front is important to us - and recruitment is no different.