Portfolio Management Administrator Officer

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Portfolio Management Officer - Administration
Full-time | Fixed term to 31 May 2027 | Sydney CBD (hybrid)
At Uniting, our Property Portfolio Management team plays a vital role in ensuring our properties support communities across NSW and the ACT. We are seeking a skilled and organised Portfolio Management Administration Officer to provide integral administrative and coordination support to the team.
This is a full-time fixed-term role to 31 May 2027, based in our Sydney CBD office. Our hybrid model offers 3 days in the office and 2 days WFH following your settling-in period.
Key Responsibilities
Support the effective delivery of team activities and projects
Create, review, process, and reconcile purchase orders and invoices
Coordinate contracts, contract signing, and maintain the contract database/register
Manage SharePoint and asset information document systems, ensuring accuracy and compliance
Maintain team management systems with consistent, up-to-date inputs
Provide professional administrative support including calendar management, meeting coordination, correspondence, and report preparation
Design and develop presentations, reports, and SharePoint content for internal and external audiences, including board presentations
Coordinate workshops, training, and events (travel, accommodation, venue bookings, catering)
Support property-related tasks including acquisitions, divestments, transactions, and maintaining land title records (including leases, covenants, deregistration of retirement villages)
Assist the Executive Assistant of Property and Housing as required
Actively promote safe work practices and contribute to an inclusive, respectful, and supportive workplace
About You
**You bring**:
3+ years’ experience in a similar administrative, coordination, or portfolio management role
Excellent written and verbal communication skills
Strong organisational skills with a systematic, thorough, and detail-focused approach
Experience coordinating multiple tasks and managing stakeholder relationships across internal teams and external consultants
High-level capability with Microsoft Word, PowerPoint, Excel, and SharePoint
Proven ability to support teams across a variety of levels and disciplines, particularly in service delivery for disadvantaged people and communities
Experience developing and managing SharePoint sites and creating professional presentations
Skills in researching, selecting, and supporting implementation of systems solutions
Ability to navigate a complex organisation, build relationships, and influence outcomes without direct authority
 What We Offer You
A rewarding career with a leading human services organisation.
Up to $18,550 NFP salary packaging available.
Access to our U rewards program with exclusive discounts.
Flexible work hours for work-life balance.
Affordable access to Fitness Passport— discounted gym memberships to support your best life.
A supportive and inclusive and collaborative work environment.
Opportunities for professional growth.
Uniting contributes to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services, and spiritual care.
Our purpose is to inspire people, enliven communities, and confront injustice.
We provide support for people through all ages and stages of life, with a focus on those experiencing disadvantage and vulnerability.
We acknowledge the Sovereignty of First Nations people over the lands of Australia and are committed to meaningful change so that First Nations people are strong, thriving, and self-determining.
Uniting is a Child Safe Organisation, committed to the safety, well-being, and inclusion of children and young people. We are proud of the diversity of our people and always welcome everyone, exactly as they are.
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