Administration Officer

2 weeks ago

Greater Perth WA, Australia BaptistCare Full time

**Why join us?**
- Values-based organisation
- A fantastic team environment
- First class training and development opportunities
- Discounts on health insurance through HBF or Medibank
- Discounts on banking products through Bankwest
- Access to an Employee Assistance Program (EAP)
- Discounts at JB HI-FI & The Good Guys

**About your new role**:
**Roster**:

- Monday - Friday
- 10 AM - 2:30 PM

**Duties**:

- First point of contact for incoming calls and visitors to the site.
- Processing of accounts receivable and payable, and placement of purchase orders, including ordering and taking stock of office supplies.
- Acting as a point of contact for resident enquiries and referring these to the leader &/or relevant teams as appropriate.
- General administration, such as filing, processing and directing mail, data entry, word processing, minute taking, and photocopying.
- Input and maintenance of records in order to ensure that they meet both internal and external reporting requirements.
- Liaising with relevant internal stakeholders in relation to travel, accommodation, and catering bookings.
- Developing process for administrative processes improvements.
- Assists with maintaining staff rosters, including management of planned and unplanned leave and mandatory and other relevant training, ensuring rosters reflect staff availability and are within allocated and approved hours/budget.
- Day-to-day rostering tasks, i.e. managing absenteeism

**Skills and Experience**:

- Previous experience working with rosters, calendars or schedules with a strong attention to detail
- IT proficiency and ability to use electronic rostering systems (prior experience with Kronos is desirable)
- Excellent time management, analytical, organisational and problem-solving skills
- Effective interpersonal and communication skills, with the ability to communicate effectively with a wide variety of stakeholders
- Ability to pass a National Police Check
- Willingness to obtain or provide proof of Up-to-date Influenza & Covid-19 Vaccinations
- Willingness to undergo a pre-employment medical

**About Us**:
BaptistCare is a leading for-purpose Christian-based care organisation that supports thousands of people across more than 100 locations in NSW, ACT and WA. From humble beginnings in 1944, BaptistCare has grown into one of the nation’s most respected care and community services providers. We create strong and caring communities and place people at the centre of all we do.

**How to Apply**

If this sounds like you, we would love to hear from you. Click ‘Apply’ and follow the prompts.

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