Administration Assistant/receptionist

4 days ago


Manly Vale, Australia FAST GROUP PTY LTD Full time

Fast Facilities Services PTY LTD is a leading provider of professional cleaning and facility services across Australia. We pride ourselves on delivering exceptional service to our clients while maintaining the highest standards of compliance and operational excellence. As we continue to grow, we're seeking a detail-oriented Admin Assistant to join our dynamic team.

**THE ROLE**:
As our Admin Assistant, you'll be the administrative backbone of our operations, supporting multiple departments and systems that keep our business running smoothly. This varied role offers excellent exposure to all aspects of the cleaning and facility services industry.

**WHAT YOU'LL BE DOING**:

- Reception Duties: Answer phone calls and direct calls to appropriate parties or take messages;
- Completing forms in accordance with the procedures and regulations of the company;
- Hear and resolve complaints from customers and the public;
- Prepare papers for consideration and presentation by executives, BDMS and boards of directors;
- Vehicle & Fleet Administration: Using Linxio GPS system to monitor fleet compliance, track maintenance schedules, and manage fuel card reconciliation
- Supplier Management: Maintaining supplier documentation, tracking compliance certificates, and processing accounts payable through Xero
- Client Support: Processing work orders, coordinating with operations teams, and ensuring client requests are actioned promptly
- Financial Administration: Managing bookkeeping tasks in Xero, including petty cash control and invoice processing
- Operations Support: Assisting with System scheduling, timesheet verification, and staff coordination
- CRM Management: Maintaining CRM data integrity, supporting users, and generating reports
- HR Assistance: Supporting onboarding processes and maintaining employee documentation

**WHAT YOU'LL NEED**
- Previous experience in an administrative role, ideally in cleaning, facilities, or service industries
- Strong computer literacy with experience in Microsoft Office suite
- Excellent attention to detail and organizational skills
- Professional communication skills, both written and verbal
- Ability to prioritize tasks and manage competing deadlines
- Problem-solving mindset and proactive approach
- Excellent communication skills

**ADVANTAGEOUS SKILLS**
- Experience with Xero, Linxio, Rostering System, or CRM integrated platform (training provided)
- Understanding of Australian WHS regulations
- Experience in a customer service environment
- Knowledge of the cleaning or facility services industry

**BENEFITS**
- Be a part of; a multicultural, diversified, friendly and experienced team.
- Office celebrations/parties on many occasions like Christmas, etc.
- Festive Hampers and dine-outs
- Open door policy culture
- On
- job training
- Looking in the future to be part-time to full time
- Opportunity to grow with an expanding company

If you're a detail-oriented professional with excellent organizational skills looking to join a growing company, we want to hear from you

**Job Type**: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 24 per week

**Benefits**:

- Salary packaging

Schedule:

- Day shift

**Education**:

- Certificate I - IV (required)

**Experience**:

- administration assistant: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 16/06/2025



  • Manly, Australia Navigate Financial Full time

    Seeking Administration Officer/Receptionist to join the team at Navigate Financial Group. The Full-Time or Part-Time position primarily involves the management of the front desk, liaising with clients and all associated day-to-day tasks. You will work with financial advisers and first and for most, provide excellent customer service skills. To be considered...


  • Canning Vale, Australia Camco Engineering Full time

    Camco Engineering currently have an opening at our **Canning Vale**head office for a **Receptionist/Admin Clerk**. Your daily routine will involve core tasks in the morning, engaging with stakeholders at various levels throughout the day with the option of adding your creative flare with our various teams such as Public Relations and our Indigenous RAP...


  • Manly Vale, Australia Becomeecture Full time $50,000 - $70,000 per year

    At Become Architecture our purpose is awake every day to ignite a little magic in how people live, learn, heal, work, & play by creating buildings and places that enrich our communities. We have been highly successful in securing several exciting major commissions, and are looking to grow our team with an Administration Assistant for our Architectural...


  • Canning Vale, Australia Bureau Veritas Full time

    **About Bureau Veritas**: Bureau Veritas is a global leader in Testing, Inspection and Certification Services. Founded in 1828, the group has in excess of 84,000 employees serving over 400,000 clients and located in 140 countries. Bureau Veritas Minerals are renowned in Australia, and around the globe, for the quality and breadth of our capabilities across...


  • Mona Vale, Australia Mermaids Beauty & Skin Clinic Full time

    Mermaids Beauty and Skin Clinic is looking for an enthusiastic and proactive part time Salon Assistant / Receptionist to help with the smooth running of a busy, well respected beauty Salon on the Northern Beaches. If you are a positive person, interested in beauty, have experience in providing 5-star customer service and are motivated by working in a...


  • Mona Vale, Australia Northern Beaches Health Full time

    **DENTAL NURSE/ Medical RECEPTIONIST F/T or P/T** needed to join dedicated team in **Mona Vale area.** **2-5 days** a week. School leavers, people with a passion for health care and well as experienced welcome. A **well established** practice. **Variety** allows for work satisfaction. Never a dull moment, great for those loving interacting with...


  • Mona Vale, Australia Mermaids Beauty & Skin Clinic Full time

    Mermaids Beauty and Skin Clinic is looking for an enthusiastic and proactive part time Salon Assistant / Receptionist to help with the smooth running of a busy, well respected beauty Salon on the Northern Beaches. If you are a positive person, interested in beauty, have experience in providing 5-star customer service and are motivated by working in a...

  • Receptionist

    2 weeks ago


    Ascot Vale, Australia First Choice Allied Health Full time

    **Receptionist - First Choice Allied Health (Ascot Vale) ** - Casual role - Supportive team and learning culture  - Great team environment  - Clinic Based role  - Salary: From $28.50 per hour plus superannuation, commensurate with your skills and experience **About us ** First Choice Allied Health is a NDIS registered provider, offering a...


  • Manly Vale, Australia Manly Vale Community Kindergarten Full time

    We are looking for a Administration Assistant to Join Manly Vale Community Kindergarten. We are a not for profit preschool with a wonderful sense of community and a well established relationship in the local community. The applicant we are looking for will need to be a welcoming and personable individual able to form positive relationships with our...


  • Wyndham Vale, Australia Christway College Full time

    **Title: Administrative Assistant -Christway College Wyndham** **Reports to**: Head of Campus Christway College is currently seeking applicants for an Administrative Assistant position for January 2025. **Hours of Work** This position is ongoing, preferably full-time, but time fraction is negotiable. Hours will be 8am to 4pm however, this may vary from...