Administration Assistant/receptionist

13 hours ago

Manly Vale, Australia FAST GROUP PTY LTD Full time

Fast Facilities Services PTY LTD is a leading provider of professional cleaning and facility services across Australia. We pride ourselves on delivering exceptional service to our clients while maintaining the highest standards of compliance and operational excellence. As we continue to grow, we're seeking a detail-oriented Admin Assistant to join our dynamic team.

**THE ROLE**:
As our Admin Assistant, you'll be the administrative backbone of our operations, supporting multiple departments and systems that keep our business running smoothly. This varied role offers excellent exposure to all aspects of the cleaning and facility services industry.

**WHAT YOU'LL BE DOING**:

- Reception Duties: Answer phone calls and direct calls to appropriate parties or take messages;
- Completing forms in accordance with the procedures and regulations of the company;
- Hear and resolve complaints from customers and the public;
- Prepare papers for consideration and presentation by executives, BDMS and boards of directors;
- Vehicle & Fleet Administration: Using Linxio GPS system to monitor fleet compliance, track maintenance schedules, and manage fuel card reconciliation
- Supplier Management: Maintaining supplier documentation, tracking compliance certificates, and processing accounts payable through Xero
- Client Support: Processing work orders, coordinating with operations teams, and ensuring client requests are actioned promptly
- Financial Administration: Managing bookkeeping tasks in Xero, including petty cash control and invoice processing
- Operations Support: Assisting with System scheduling, timesheet verification, and staff coordination
- CRM Management: Maintaining CRM data integrity, supporting users, and generating reports
- HR Assistance: Supporting onboarding processes and maintaining employee documentation

**WHAT YOU'LL NEED**
- Previous experience in an administrative role, ideally in cleaning, facilities, or service industries
- Strong computer literacy with experience in Microsoft Office suite
- Excellent attention to detail and organizational skills
- Professional communication skills, both written and verbal
- Ability to prioritize tasks and manage competing deadlines
- Problem-solving mindset and proactive approach
- Excellent communication skills

**ADVANTAGEOUS SKILLS**
- Experience with Xero, Linxio, Rostering System, or CRM integrated platform (training provided)
- Understanding of Australian WHS regulations
- Experience in a customer service environment
- Knowledge of the cleaning or facility services industry

**BENEFITS**
- Be a part of; a multicultural, diversified, friendly and experienced team.
- Office celebrations/parties on many occasions like Christmas, etc.
- Festive Hampers and dine-outs
- Open door policy culture
- On
- job training
- Looking in the future to be part-time to full time
- Opportunity to grow with an expanding company

If you're a detail-oriented professional with excellent organizational skills looking to join a growing company, we want to hear from you

**Job Type**: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 24 per week

**Benefits**:

- Salary packaging

Schedule:

- Day shift

**Education**:

- Certificate I - IV (required)

**Experience**:

- administration assistant: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 16/06/2025

  • Receptionist/administrator

    1 week ago

    Manly, Australia Navigate Financial Full time

    Seeking Administration Officer/Receptionist to join the team at Navigate Financial Group. The Full-Time or Part-Time position primarily involves the management of the front desk, liaising with clients and all associated day-to-day tasks. You will work with financial advisers and first and for most, provide excellent customer service skills. To be considered...

  • Receptionist/administrator

    2 days ago

    Canning Vale, Australia Camco Engineering Full time

    Camco Engineering currently have an opening at our **Canning Vale**head office for a **Receptionist/Admin Clerk**. Your daily routine will involve core tasks in the morning, engaging with stakeholders at various levels throughout the day with the option of adding your creative flare with our various teams such as Public Relations and our Indigenous RAP...

  • Receptionist / Administration Assistant (Fun) - Gauge

    13 hours ago

    Canning Vale, Australia Bureau Veritas Full time

    **About Bureau Veritas**: Bureau Veritas is a global leader in Testing, Inspection and Certification Services. Founded in 1828, the group has in excess of 84,000 employees serving over 400,000 clients and located in 140 countries. Bureau Veritas Minerals are renowned in Australia, and around the globe, for the quality and breadth of our capabilities across...

  • Administrative Assistant

    1 week ago

    Wyndham Vale, Australia Christway College Full time

    **Title: Administrative Assistant -Christway College Wyndham** **Reports to**: Head of Campus Christway College is currently seeking applicants for an Administrative Assistant position for January 2025. **Hours of Work** This position is ongoing, preferably full-time, but time fraction is negotiable. Hours will be 8am to 4pm however, this may vary from...

  • Salon Assistant/receptionist

    2 weeks ago

    Mona Vale, Australia Mermaids Beauty & Skin Clinic Full time

    Mermaids Beauty and Skin Clinic is looking for an enthusiastic and proactive part time Salon Assistant / Receptionist to help with the smooth running of a busy, well respected beauty Salon on the Northern Beaches. If you are a positive person with an interest in beauty, have experience in providing 5 star Customer Service and are motivated by working in a...

  • Salon Assistant/receptionist

    2 days ago

    Mona Vale, Australia Mermaids Beauty & Skin Clinic Full time

    Mermaids Beauty and Skin Clinic is looking for an enthusiastic and proactive part time Salon Assistant / Receptionist to help with the smooth running of a busy, well respected beauty Salon on the Northern Beaches. If you are a positive person, interested in beauty, have experience in providing 5-star customer service and are motivated by working in a...

  • Receptionist

    12 hours ago

    Berkeley Vale, Australia Sanitarium Australia Full time

    **The Role** The hours of work are **8am - 5pm Monday - Thursday and Friday 8am - 12noon.** Enjoy a half day Friday! Key responsibilities include: - Answering general enquiries, both face to face and via telephone - Ensuring Visitors are signed in and Contractors directed accordingly to their areas of work - Receiving, sorting and distribution of mail and...

  • Medical Receptionist

    1 week ago

    Mona Vale, Australia Myhealth Pittwater Place Full time

    **Join Our Team at MyHealth Pittwater Place** **About Myhealth** Myhealth Pittwater Place is a purpose built centre that offers the highest standard of medical care with state-of-the-art facilities. We pride ourselves in offering a friendly, convenient, accessible and professional service to all our patients. **About the Role** We are excited to announce a...

  • Casual/part Time Receptionist

    2 weeks ago

    Manly, Australia Manly Lodge Full time

    We are looking for a Casual/Part time Receptionist to work with us. Qualification: - at least 1 year experience in Front Office/Receptionist - with attention to detail - good communication skill - Tues, Wed, Thurs and maybe Friday - preferably with experience in Little Hotelier system - "Yes I can" attitude - Have Australian working...

  • Dental Receptionist/assistant

    2 weeks ago

    Elermore Vale, Australia Smile Craft Dental Full time

    **DENTAL ASSISTANT/RECEPTIONIST** Casual About Us: Our dental practice is located in the Newcastle suburb of Elermore Vale. At Smile Craft Dental, we pride ourselves on providing a relaxing and comfortable environment for all our patients. - Be confident - Have a friendly, caring and kind nature - Have a strong work ethic and commitment to the role -...