Document Controller

12 hours ago

Newcastle, Australia HAYS Full time

Exciting contract opportunity for a Document Controller looking to work with local government

**Document Controller**
**Location**: Central Coast, Charmhaven
**Hourly Rate**: $45 - 55 an hour plus Super pending experience

**Job Type**:Full Time (38 hours/week)
**Duration**:Ongoing Temporary Assignment (2-year project with potential for extension)

**Your new company**

Hays has partnered with a progressive local government organisation that values making a difference in its community.
This organisation is not just a workplace, it’s a place where your work impacts real lives every day. From waste management and planning to various online services, they are committed to providing top-notch services to their residents. They also manage a variety of facilities, parks, and open spaces, and are always at the forefront of major projects and innovations.
What sets this organisation apart is their commitment to community engagement. They value the input and direction of their residents in shaping the projects and initiatives that affect the area and region. This is your chance to be part of a team that truly values your contribution and where your work can have a direct impact on the community.

**Your new role**

Key Duties and Responsibilities:

- Oversee all document control processes within the Electronic Document Management Systems (EDMS).
- Establish project requirements on the Aconex online platform.
- Collaborate with the project team to ensure all members are knowledgeable and compliant with Aconex and document management procedures.
- Oversee project cycles, including procurement, design, construction, and commissioning, ensuring compliance with standards and project requirements.
- Create and maintain distribution matrices in the EDMS.
- Upload, register, and classify all pertinent documentation.
- Handle versions, revisions, transmission, receipt, and preparation of other documents as directed by the Project Manager.
- Generate necessary reports from the EDMS, such as engineering status and vendor/contractor document submission status, review cycles, and assist in expediting internal reviews.
- Conduct audits on meta-data in the EDMS to ensure accurate reporting is available.
- Prioritise and schedule tasks to meet deadlines.
- Provide administrative support to the project team as needed.

**What you'll need to succeed**
- Proven experience in a role requiring high-level administrative, project coordination, and management support skills.
- Prior document control experience in an engineering project environment (including Vendor/Contractor documentation) or data management environment using an EDMS.
- Proficiency in Microsoft Office Applications, Adobe Acrobat, file management tools such as Explorer and WinZip, and demonstrated ability to learn other software tools.
- Working knowledge of EDMS, such as ACONEX, SharePoint, and Content Manager.
- Ability to adhere to workflows and standards.
- Excellent communication/interpersonal skills to build relationships with team members.
- Drivers licence, white card or general construction induction card.
- This role may also require vaccination documentation against Hepatitis._

**What you'll get in return**
- Amazing opportunity to get experience working in a government organisation.
- Full time, ongoing contract (2 year min) in a great location.
- Flexible working arrangements post training.
- Working with a friendly and established team.
- Weekly pay cycle.
- Receive ongoing support from your consultant at Hays.

**What you need to do now**

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