Executive Services Officer

2 weeks ago

Toowoomba, Australia Education Full time

**Your Opportunity**:
**As the Executive Services Officer you will**:

- Provide efficient, effective and confidential executive and administrative services to the Directors and Leadership Teams.
- Prepare, coordinate and disseminate relevant information and liaise with a diverse range of departmental clients and community bodies on behalf of regional officers, specific to the function, and in support, of the operation of the regional office.

The Executive Services Officer reports to the Director Regional Services, and may supervise other Administrative Officers or Trainees.

**About the Role**:
The Toowoomba Regional Office, Darling Downs South West Region, is seeking a highly capable and enthusiastic Executive Services Officer. You will have excellent organisational skills and provide high-level administrative support services to the Directors. You will maintain and promote effective working relationships with officers at all levels, and be a clear, confident communicator. If you thrive in a team focused environment, this may be the perfect opportunity for you

**Responsibilities include**:

- Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
- Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
- Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
- Provide advice and training in records management to other personnel.

**About You**:
**As an Executive Services Officer, you will be**:

- Self-driven
- Enthusiastic
- Skilled in time management and record keeping
- Demonstrated digital capability and an understanding of data reporting and analysis
- High level diary and time management
- Strong interpersonal skills
- Strong secretarial support skills
- Demonstrated experience in strong communication

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a 2-page written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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