Administrative Assistant

**POSITION NUMBER**

3882
- **DEPARTMENT**

VET Directorate
- **ROLE TYPE**

Non-teaching
- **JOB TYPE**

Full time
- **CONTRACT**

Ongoing
- **LOCATION**

Fairfield
- **APPLICATIONS CLOSE**

18 September 2024**ADMINISTRATIVE ASSISTANT - VET**:

- **Annual Salary $59,804 - $64,577 + Superannuation**:

- **Plenty of opportunities to further your career**:

- **Melbourne Polytechnic offer Flexible Working, this role is based out of our Fairfield Campus surrounded by beautiful parklands, close to public transport where we also provide secure onsite parking.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
Work as part of the Directorate’s administration team, working in a flexible and collegiate manner to ensure the institute’s policies and procedures are implemented, and that efficient and effective administration is provided and dealings with employees and the public is professionally undertaken.
Work as part of a team that provides administrative support to both Vocational Education and Higher Education programs.
Focusing mostly on supporting the Vocational Education courses within school, the position incumbent will provide high-level customer service while maintaining strictest confidence of information regarding the personal records of students, the content of examinations, and other materials.

**Duties**:

- Provide proficient use of software e.g. Outlook, MS Word, MS Excel, SharePoint, CELCAT and Student Management System (STRATA) and support in the setting up of the Markbook functionality, working with Program Leads to ensure the accuracy of Markbook entries.
- Support Project area in monitoring of outstanding results, unresolved attendance and training plans, working with departments in rectification procedures and implementing Course Standards.
- Assist the programs in academic administration such as the management of assessment procedures, flexible learning, and day-to-day student administration.
- Assist with the administration of accreditation/ renewal of accreditation process of courses as instructed by the Directorate Administrator.

For a full list of key responsibilities and duties, please view the **position description**.

**Skills and Experience Required**:

- A current Working With Children Check (Employee).
- Appropriate experience in administrative support roles preferably in a education setting.
- Demonstrated high-level administrative and organisational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and high-level literacy of the Microsoft Office suite.
- Demonstrated experience in or ability to undertake administrative support of internal and external accreditation processes in both Vocational education.
- Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effective communication and liaison with internal and external stakeholders.
- Demonstrated advanced organisational and problem-solving skills, the ability to be proactive, successfully arrange priorities, meet deadlines, continually improve operational strategies and be self-motivated and flexible in responding to changing work priorities.
- Demonstrated ability to work effectively both independently and as part of a team.
- Ability to use tact, diplomacy and capacity to maintain confidentiality.
- Demonstrated knowledge of and commitment to Occupational Health and Safety, Anti
- Discrimination, Quality Assurance and Continuous Improvement principles.

**How to Apply**:

- Current CV
- Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the **position description**)

A National Police Check is required for the successful applicant.

**Recruitment Agencies**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**Diversity and Inclusion**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm._