Document Control Administrator

7 days ago

Guildford, Australia WesTrac Full time

**Posted Date**:28 Jan 2025

**Location**:Guildford, WA, AU
- Are you passionate about quality assurance and document management? Do you thrive in a dynamic environment where continuous improvement is key? WesTrac is seeking a **Document Control Administrator** to join our Systems and Sustainability team

**Location**:South Guildford, WA

**Roster**: Monday - Friday, 8.5-hour days

**Type**: 12-month fixed-term

**Key Responsibilities**:

- **Document Management System (DMS)**: Oversee workflows, archiving, and filing in line with ISO 9001 standards. Implement system upgrades and enhancements.
- **DMS Expert**: Be the go-to person for stakeholders, providing assistance and education on the DMS.
- **Quality Management Framework**: Develop, review, and manage manuals, policies, and procedures to ensure national consistency and compliance.
- **Project Leadership**: Lead and execute projects focused on continuous improvements of the DMS and framework.
- **Quality and Compliance Initiatives**: Drive initiatives for quality, compliance, and change management.
- **System Support**: Assist with the effective use of systems like LMS, SharePoint, Promapp, and OnTrac.
- **Monthly Reporting**: Generate monthly Quality and DMS reports.

**About you**:

- Proven experience in a similar role with a strong understanding of the Document Management Framework and ISO 9001 standards.
- Intermediate computer literacy (MS Office, SharePoint), advanced time management, planning, and organisational skills.
- Strong attention to detail, ability to work independently and within a team, and excellent stakeholder communication skills.
- Strong ability to analyse data and generate insightful reports.
- Proactive in identifying issues and implementing effective solutions.

**What we offer**:

- Job security with a consistent pipeline of work
- Unrivalled training and development via The WesTrac Institute
- Free and secure on-site parking
- Fantastic team environment and inclusive work culture
- Made for More Rewards program with discounts at retailers like Woolworths, Caltex, Apple, Crown, Qantas and many more
- Paid parental leave, discounted health insurance, income protection insurance, and salary sacrifice options

**WesTrac is an equipment solutions company and one of the world's leading Caterpillar Dealerships with a rich history of supporting thousands of customers across the mining and construction industries in Australia. At WesTrac our primary focus is our people. We know that our success is the result of more than 4,000 talented people working together to achieve amazing outcomes.**
- WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality._
- Job#3499_

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